Focused review format

From 3 June 2024, all protocols, reviews and updates in RevMan have the focused review format enabled by default. This applies to all review types. No data or text is lost in RevMan when the focused review format is enabled.

If your protocol, review or update was submitted for editorial assessment before 3 June 2024, or is being supported by the Methods Support Unit, it will not switch to the focused review format at this stage. Your submission will remain in the current format through to publication. For these exceptions, the focused review format will be enabled after either publication or a reject decision

What is the focused review format? 

The focused review format will improve authors’ experience with Cochrane by simplifying and focusing systematic reviewing.  

  • Shorter reviews
  • Streamlined reporting
  • Technological complexities reduced 

The changes create a strong foundation for Cochrane Reviews so we can innovate in how we share and use Cochrane evidence to better meet our stakeholders’ needs. Read more in Creating a focused Cochrane Review: Improvements for authors

What are the key benefits of using the focused review format? 

  • Simplified reporting for authors: New templates aid authors in what to report where, facilitating adherence to expected reporting standards
  • Greater impact of published Reviews: The main article focuses on the main content by moving everything else to supplementary materials, making it easier to read and use the evidence
  • Better showcases the integrity of Cochrane evidence: New sections on equity, consumer involvement, and data, code and other materials
  • Faster editorial processing: Shorter and more consistently reported reviews will streamline quality assurance and peer review
  • Faster production processing: Shorter reviews will streamline copy editing 

Prototype review

We have a prototype review for intervention reviews using focused review format. This is a best practice example of a submission which you can use for guidance.

Best practice example prototype review

Download both the main article PDF and the zip file of Supplementary materials. Open the relevant Supplementary materials from the zip file where these are referenced in the text.

(In published reviews, in-text links will automatically open Supplementary materials in an adjacent browser tab.)

You can also create your personal copy of the prototype review as a practice review in RevMan. 

Cochrane review template

If you are writing an intervention review, follow the guidance in our Cochrane review template for the focused review format, available as a practice review in RevMan for all authors. This template provides guidance to authors on what to report where, ensuring articles adhere to Cochrane’s reporting standards. This template is embedded in RevMan for new intervention protocols.

What checks do I need to complete after the focused review format has been enabled? 

A fundamental change with the focused review format is that the main article includes the main content of the review, with everything else in Supplementary materials. This change makes Cochrane Reviews easier to read and share.

  • What you include in the main article should support the outcomes in the Summary of findings table(s).
  • Any additional data or information that supports or enhances the article should be in the Supplementary materials. 

The following checks are necessary for all review types: 

Content checks

  • Check your review is focused on a manageable scope.
    • For intervention reviews, this means you should have the smallest number of comparisons to address the main objectives. 
  • Check you have reported your findings concisely, in plain language. Your evidence summary should be easy to read. 
  • Check you meet our recommended word limit of 10,000 words (see Word count)

Want to see what this means in practice? Read the prototype review.

Technical checks

Specific checks are listed in the YouTube description so you can jump to the right place in the video.

Check your supplementary materials 

All appendices with search in the title will have been combined into the one ‘Search strategies supplementary material’.  

Anything that does not have search in the title will become individual ‘Other supplementary materials’.

Create or check your figures and tables 

Figures and tables in the main article should support the outcomes in the Summary of findings table(s). Authors will need to decide which syntheses meet this criterion and add the forest plots as figures from the relevant Analysis in RevMan or create a table.  

All syntheses and subgroup and sensitivity analyses will be included in the ‘Analyses’ supplementary material. 

Other tables can be included as supplementary materials if they contain additional data or information that supports or enhances the article. You can list them under ‘Other supplementary materials’. 

Create an 'Overview of included studies and syntheses' table 

With the full ‘Characteristics of included studies’ moving to a supplementary material, authors should create an 'Overview of included studies and syntheses' table. More guidance on creating these tables is available in the Overview of Synthesis and Included Studies table (OSIS) guide and examples are included in Cochrane’s review template.

Check linking within the review 

Some subheadings have changed with the focused review format. Full details are available in the Headings section. 

Subheadings that were renamed will automatically update. For subheadings that are removed, the text will remain, but the linking will be lost. Broken links will be clearly highlighted within the text and authors will need to remove them throughout. 

Authors should not link to Analyses within the main article text. These will not work on the published review and could be confusing for readers and should therefore be removed from the main article. These will also show as broken links within the text and authors will need to remove them throughout. 

Authors should also ensure that all supplementary materials are linked from within the main article using internal links. See Supplementary materials.

Check citations within the main article

In-text citations to additional references in the main article will change from name and date (e.g. Smith 2023) to numbers in square brackets (e.g. [3]). Check that in-text citations to additional references have not been embedded within a sentence, as it will no longer read sensibly (e.g. [3] found that ...). 

Where included studies are cited, study IDs (e.g. Blair 2018) will continue to show in the text. For further details see References and citations

All included studies must be cited at least once; either in the Results section of the main article, or in the Overview of synthesis and included studies table.

If necessary, update text according to the new Cochrane review template 

The focused review format uses publishing standard reporting guidelines, such as PRISMA 2020 for systematic reviews (see Reporting standards: changes to help create practical and sustainable Cochrane Reviews).  

This is not a radical change, but authors should check Cochrane’s review template, which details what to report and where, to facilitate adherence to these reporting standards. This will also guide authors in what to report in the new sections. Any sections that have been removed will automatically transfer the text to the most appropriate section. Full details about the changes to headings are available via the Headings Knowledge Base page.