Updated section on 'Acknowledgements' to clarify permission must be granted by named individuals and added a link to relevant section of the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly work in Medical Journals.

Separated Archie/RevMan guidance from general guidance.

• Title change from "Registering titles for new Cochrane Reviews" to two sections "Cochrane Review proposals" (for prospective authors) and "Managing proposals for new Cochrane Reviews".
• Clarified what is policy, and provided links for additional information for authors and editors.

• Page title changed from “What's New events (publishing events) in Cochrane Reviews: new publication, new citation, or change in publication status” to “Policy for assigning ‘What’s New’ events”
• Text changed to clarify policy requirements
• Text about citations moved to new section ‘About citation versions’.

Added an example of when a new citation is not required: addition of a comment and/or a reply to the feedback section but with no other changes to the (apart from minor typographical errors).

Updated with new Cochrane Library URL and Crossref DOI display guidelines.

Added report of Comments received during 2018. Updated information on how to cite comments.

• Renamed from “Complimentary access to the Cochrane Library” to “Complimentary Cochrane Library access for Cochrane authors and Groups”.
• Removed section about Journalists (as information available on Cochrane Library).

• Removed section about "People with complimentary subscriptions activated before August 2013" as no longer applicable.

Complimentary subscriptions changed to online access only.

Updated to include access for Cochrane Review Group Satellites.

• Title changed from "Agreements between journals and the CDSR for co-publication of Cochrane Reviews" to "Agreements with journals for the co-publication of Cochrane Reviews".
• Added Canadian Urological Association Journal, Musculoskeletal Science and Practice, and PM&R (Physical Medicine and Rehabilitation).
• Updated contact details.

• Title changed from "Publishing summaries of Cochrane Reviews in another journal or resource (e.g. a ‘Cochrane Corner’)" to "Publishing summaries(e.g. a ‘Cochrane Corner’) of Cochrane Reviews in another journal or resource".
• Added AJPMR, Developmental NeuroRehabilitation, JMNI, Journal of Rehabilitation Medicine.
• Updated contact details.

• Updated contact details.

• Updated contact details.

• Updated contact details.

• Updated contact details.
• Updated contact details and minor edits to Word file (Cochrane-copublication-form).

New section added: 'Inclusion of a Cochrane Protocol or Review in a thesis or dissertation'.

Licence version

Release date

Explanation of changes from previous version

• External links updated.

3

• Field added for digital object identifier (DOI) version number.
• Revised authorship criteria for consistency with ICMJE criteria.
• Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy.
• Removed text about Cochrane Review Group approval ahead of publication (moved to Cochrane Editorial and Publishing Policy Resource).
• Changed following author rights:
  • Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
  • Added sharing rights with colleagues.
• Updated the section on contributions owned by Employer to include US National Institutes of Health (US NIH) employees and grantees, and UK National Institute for Health Research (UK NIHR).
• Updated hyperlinks and minor text edit updates, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.

Note: Note that version 3 of the Cochrane standard (green OA) licence for publication form was due to launch on 21September 2016. Due to a technical hitch the new licence for publication form was not actually available until 14 October 2016. During this time 53 Cochrane Reviews and 29 Cochrane protocols were published under the previous version of the licence for publication. We would like to apologize for this and assure all Authors affected that we will honour the new licence terms, as described above. If you have any questions about this, please contact the Cochrane Editorial & Methods Department (emd@cochrane.org).

2

Open access changes:

• Amended to reflect the introduction of green open access.
• Introduces the new right for authors to post the final accepted version of the Protocolor Review (in a format specified by the Publisher) in an institutional repository or any repository mandated by the author’s funder, such as [insert an appropriate example], 12 months after publication.
• Introduces text to explain automatic deposition to PMC and free access on CDSR 12 months after publication
• Clarifies the right to post the Protocol or Review as an electronic file on the author’s own website and/or the author’s institution’s intranet (previously stated website), using the PDF version of the article available in the Cochrane Database of Systematic Reviews.

Other change:

• Minor editing to the introductory text in italic as shown in the Policy Manual and RevMan versions (not needed in the Archie version).

1

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— (Contact the Cochrane Editorial & Methods Department (emd@cochrane.org) for information about earlier versions.)

Licence version*

Release date

Explanation of changes from previous version

• External links updated.

3

• Field added for digital object identifier (DOI) version number.
• Revised authorship criteria for consistency with ICMJE criteria.
• Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy.
• Removed text about Cochrane Review Group approval ahead of publication (moved to Cochrane Editorial and Publishing Policy Resource).
• Changed following author rights:
  • Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
  • Added sharing rights with colleagues.
• Updated the section on contributions owned by Employer to include US National Institutes of Health (US NIH) employees and grantees, and UK National Institute for Health Research (UK NIHR)
• Updated hyperlinks and minor text edits, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.

Note: Note that version 3 of the Cochrane standard (green OA) licence for publication form was due to launch on 21 September 2016. Due to a technical hitch the new licence for publication form was not actually available until 14 October 2016.  During this time 53 Cochrane Reviews and 29 Cochrane protocols were published under the previous version of the licence for publication. We would like to apologise for this and assure all Authors affected that we will honour the new licence terms, as described above. If you have any questions about this, please contact the Cochrane Editorial & Methods Department (emd@cochrane.org).

2

Open access changes:

• Amended to reflect the introduction of green open access.
• Introduces the new right for authors to post the final accepted version of the Protocol or Review (in a format specified by the Publisher) in an institutional repository or any repository mandated by the author’s funder, such as [insert an appropriate example], 12 months after publication.
• Introduces text to explain automatic deposition to PMC and free access on CDSR 12 months after publication
• It also clarifies the right to post the Protocol or Review as an electronic file on the author’s own website and/or the author’s institution’s intranet (previously stated website), using the PDF version of the article available in the Cochrane Database of Systematic Reviews. These new terms are backdated to 1 February 2013 for all authors who have signed the Licence for Publication Form between 1 February 2013 and today.

Other changes:

• New sections added to the Archie and RevMan versions (were already included in the Cochrane Policy Manual version): UK Government work (Crown Copyright); US Government work; Other Government work; World Health Organization (WHO) work.
• New addition: National Institutes of Health (NIH) grantees.
• Minor editing to the introductory text in italic as shown in the Policy Manual and RevMan versions (not needed in the Archie version).

Addendum to licence for publication of a World Health Organization (WHO) manuscript as a Cochrane Review 

• Corrected the number of the addendum clauses.
• Updated the following sentence in Clause 7 to include non-WHO author rights: “The preferred format is “The World Health Organization and [Author X] and [Author Y] retain copyright and all other rights in their respective contributions to the manuscript of this Review as submitted for publication”.”
• Addendum has been prepared as a Microsoft Word (97-2003) file for authors to download from the Cochrane Policy Manual.

1

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— (Contact the Cochrane Editorial & Methods Department (emd@cochrane.org) for information about earlier versions.)

Licence version

Release date

Explanation of changes from previous version

• External links updated.

2

• Based on Creative Commons v4.0 for CC BY, CC BY-NC, and CC BY NC-ND.
• Field added for digital object identifier (DOI) version number.
• Revised authorship criteria for consistency with ICMJE criteria.
• Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy, consistent with the standard licence.
• Removed text about Cochrane Review Group approval ahead of publication (moved to Cochrane Editorial and Publishing Policy Resource), consistent with the standard licence.
• Terms of use: removed line around “commercial purposes” in the CC BY licence.
• “permission to republish” sections updated so that they are relevant to individual CC BY licences (e.g. NC/ND versions).
• Changed following author rights:
  • Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
  • Added sharing rights with colleagues.
• Updated the section on contributions owned by Employer to include US National Institutes of Health (US NIH) employees and grantees, and UK National Institute for Health Research (UK NIHR).
• Updated hyperlinks and minor text edit updates, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.

1

First version; based on Creative Commons v3.0 for CC BY, CC BY-NC, and CC BY-NC-ND.

Licence version

Release date

Explanation of changes from previous version

1

New

Licence version

Release date

Explanation of changes from previous version

1

New - based upon Creative Commons CC BY-NC licence for a Cochrane Review, version 3.

Addendum version

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Explanation of changes from previous version

3

• Updated title to be consistent with the WHO Creative Commons addendum.
• The ‘INSERT TITLE’ section of Clause 1 was removed.
• In Clause 1, the sentence in parenthesis referring to non-WHO authors was removed.
• In Clause 5, a contact email address for seeking permission to re-publish was provided and the postal address for John Wiley and Sons Ltd. was removed.
• Clause 6 was split. The content of that section now forms two Clauses. Clause 7 now starts at the sentence beginning with ‘WHO agrees that any and all copies of the Review’. All Clauses following this have been re-numbered.

2

• Corrected the number of the addendum clauses.
• Updated the following sentence in Clause 7 to include non-WHO author rights: “The preferred format is “The World Health Organization and [Author X] and [Author Y] retain copyright and all other rights in their respective contributions to the manuscript of this Review as submitted for publication”.”
• Addendum has been prepared as a Microsoft Word (97-2003) file for authors to download from the Cochrane Policy Manual.

1

New

Addendum version

Release date

Explanation of changes from previous version

1

New

Addendum version

Release date

Explanation of changes from previous version

2

• Updated title to be consistent with the PAHO Creative Commons addendum.
• The ‘INSERT TITLE’ section of Clause 1 was removed.
• In Clause 1, the sentence in parenthesis referring to non-PAHO authors was removed.
• In Clause 5, a contact email address for seeking permission to re-publish was provided and the postal address for John Wiley and Sons Ltd. was removed.
• Clause 6 was split. The content of that section now forms two Clauses. Clause 7 now starts at the sentence beginning with ‘PAHO agrees that any and all copies of the Review’. All Clauses following this have been re-numbered.

1

New

Addendum version

Release date

Explanation of changes from previous version

1

New.

Version

Release date

Explanation of changes from previous version

1

New.

• Renamed "Managing title registration (for Cochrane Review Groups)" to "Review proposal forms". Removed historical note that these forms, developed by the Cochrane Editorial Resources Committee (since disbanded), were previously called Title Registration Forms and were renamed "review proposal forms" in 2013.
• Updated to latest version of forms.

• Title change from "Registering titles for new Cochrane Reviews" to two sections "Cochrane Review proposals" (for prospective authors) and "Managing proposals for new Cochrane Reviews".
• Removed text about registering diagnostic test accuracy reviews (out of date).

• Removed from step 15 following introduction of Cochrane peer review policy: "This will be dependent on the policy of the Host CRG, recognising that some CRGs do not operate an ‘open peer review’ system. The policy of the Host CRG will prevail."
• Changed step 16 to reflect current topics publication process: "The protocol and subsequent review are included in both CRGs’ Topic Lists, which are reflected on the 'Browse' menu in the Cochrane Library." to "CRGs can add the protocol and subsequent review to both CRGs’ topic lists."

• Combines past 'Avoiding duplication' and 'Overlapping scope' sections.
• Separated into 'Potential overlap with ongoing or published reviews' and 'Potential overlap with new titles'.

Redirected link to Peer reviewer conduct from previous reference to a 'Resources for peer reviewers' page.

Clarified definition of "Full search – results fully incorporated" in Table and provided references.