Version 3 (version history)
Cochrane Database of Systematic Reviews: Licence for Publication
Cochrane Editorial ("Editorial")
All authors must sign and date this form electronically in ScholarOne.
Manuscript identification number:
Authorship. I/we meet the following ICMJE criteria for authorship. I/we have made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work. I/we have drafted the work or revised it critically for important intellectual content. I/we approve the final version to be published. I/we agree to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
Licence for publication. I/we hereby grant to The Cochrane Collaboration for the full period of copyright and all extensions and renewals, an exclusive licence of the rights of copyright in and to the Editorial, including but not limited to the right to publish, re-publish, transmit, sell, distribute, and otherwise use the Editorial and the material contained therein in electronic editions of the Cochrane Database of Systematic Reviews, and print reprints thereof, and in derivative works, in all languages and all media throughout the world, and to license or permit others to do so. I/we represent that the Editorial is my/our original work. I am/we are the copyright owners of the Editorial or I am/we are expressly authorized by the copyright holder to grant this licence for publication. I/we warrant that the Editorial contains no libellous or unlawful statements and does not infringe the rights or privacy of others. I/we confirm that we have sought and obtained written permission from the copyright holders to use in the Editorial any excerpts from copyrighted works owned by third parties and have shown credit to the sources in the Editorial.
Authors’ rights. In return for the grant of the licence, the author(s) shall have the following rights:
- The right to post the Editorial as an electronic file on the author’s own website, and/or the author’s institution’s intranet, using the final version of the Editorial available in the Cochrane Database of Systematic Reviews (the “Published Version”).
- The right to post the Published Version in an institutional repository (an online archive of a research institution for the collection, preservation, and dissemination of digital copies of its authors’ intellectual output); in any repository mandated by the author’s funder; or in a Scholarly Collaboration Network (SCN) that has endorsed the STM voluntary principles for article sharing (“Compliant SCNs”). See http://www.howcanishareit.com for a list of Compliant SCNs.
- The right to photocopy or to transmit online or to download, print out, and distribute a reasonable number of copies of the Published Version in whole or in part, for the author’s personal or professional use including teaching purposes, but not for commercial purposes.
- The right to send or transmit individual copies of the Published Version in any format to colleagues upon their request provided no fee is charged and further provided that there is no systematic external or public distribution of the Published Version.
- The right to re-publish without charge all or part of the of the Published Version authored or contributed to by the author in a book written or edited by the author.
- The right to use selected figures and tables, and selected text from the Editorial, for the author’s own teaching purposes.
The author agrees that any and all copies of the Editorial or any part thereof distributed or posted by the author in print or electronic form will include the following form of citation:
For permission to re-publish in forms not covered by the rights granted above, see http://www.cochranelibrary.com/help/permissions.
[This section is repeated for each author.]
Where contributions are owned by Employer (version 2)
Please tick one box below to indicate that the correct process has been followed (see detailed procedures below):
- Author-owned work (the Author owns the copyright and no further action is required)
- World Health Organization (WHO) work
- Pan American Health Organization (PAHO) work
- UK Government work (Crown Copyright)
- US Government work, including US National Institutes of Health (NIH) employees
- Other government work
- US National Institutes of Health (NIH) grants
- UK National Institute for Health Research (NIHR) grants
World Health Organization (WHO) work – Note to World Health Organization (WHO) staff members
A Cochrane Editorial prepared by a WHO staff member as part of the staff member's official duties belongs to WHO. For such cases, WHO has a standard agreement with John Wiley & Sons, Ltd. to vary certain provisions of this Form (including the grant of a non-exclusive licence). In such a case: (1) the paragraph 'Licence for Publication' will not apply but the staff member must still accept and submit this Agreement; and (2) the staff member should make arrangements for their Director to sign the official addendum to this Form (contact email@example.com with any queries); and (3) the WHO staff member shall then forward such addendum to CochraneLFP@wiley.com to arrange for it to be countersigned and returned to the WHO staff member.
The addendum, signed by WHO and Wiley, must be uploaded to ScholarOne.
Pursuant to the WHO Policy on Open Access, the WHO staff member has the right to deposit the Published Version to PubMed Central immediately upon publication.
Pan American Health Organization (PAHO) work – Note to Pan American Health Organization (PAHO) staff members
A Cochrane Editorial prepared by a PAHO staff member in the normal course of duty; or outside the normal course of duty but related to the work of PAHO belongs to PAHO. For such cases, PAHO has a standard agreement with John Wiley & Sons, Ltd. to vary certain provisions of this Form (including the grant of a non-exclusive licence). In such a case: (1) the paragraph 'Licence for Publication' will not apply but the staff member must still accept and submit the License for Publication form; and (2) the staff member should complete the PAHO addendum and contact the PAHO legal department (LEG@paho.org) to arrange for signature of the completed PAHO addendum by the PAHO Deputy Director; and (3) the PAHO staff member shall then forward such addendum to CochraneLFP@wiley.com to arrange for it to be countersigned by the Publisher and then returned to the PAHO staff member.
The addendum, signed by PAHO and John Wiley & Sons, Ltd. must be uploaded to ScholarOne.
Pursuant to the PAHO Policy on Open Access, the PAHO staff member has the right to deposit the Published Version to PubMed Central immediately upon publication.
UK Government work (Crown Copyright) – Note to UK Government employees
The rights in a Cochrane Editorial prepared by an employee of a UK government department, agency, or other Crown body as part of his/her official duties, or which is an official government publication, belong to the Crown and must be made available under the terms of the Open Government Licence. Authors must ensure they comply with departmental regulations and submit the appropriate authorization to publish.
For Crown Copyright this form cannot be completed electronically and should be printed off, signed in the Contributor’s signatures section above by the appropriately authorized individual and uploaded to ScholarOne by the UK government employee. If you require assistance with this process, please contact the Cochrane Editorial and Methods Department (firstname.lastname@example.org).
US Government work – Note to US Government employees
A Cochrane Editorial prepared by a US federal government employee as part of the employee's official duties, or which is an official US Government publication, is called a "US Government work", and is in the public domain in the United States of America. In such a case, the paragraph 'Licence for Publication' will not apply but the author(s) must still sign this Agreement. If the Cochrane Review or Protocol was not prepared as part of the employee's duties or is not an official US Government publication, it is not US Government work.
US National Institutes of Health (NIH) employees
For NIH employees only, Wiley accepts the NIH Publishing Agreement and Manuscript Cover Sheet (“Cover Sheet”). If a Cochrane Editorial is accepted for publication, each NIH employee author should sign the Cover Sheet and upload it to ScholarOne. By uploading the Cover Sheet to ScholarOne, the NIH employee accepts those terms of the Licence for Publication that are not in conflict with the terms specified in the Cover Sheet. If you require assistance with this process, please contact the Cochrane Editorial and Methods Department (email@example.com).
The Cochrane Editorial will be identified as a US Government Work and will be in the public domain in the USA. In addition, the NIH employee has the right to deposit the Published Version to PubMed Central immediately upon publication.
Other government work – Note to other government employees
In relation to a Cochrane Editorial prepared by a government employee (other than a UK or US Government employee) the government employee should check the box where indicated “Other”, sign this Licence for Publication or, if the government employee is not permitted to sign this Licence for Publication for policy or legal reasons, he/she should send an appropriate licence agreement provided by his/her government department to the Cochrane Editorial and Methods Department (firstname.lastname@example.org).
US National Institutes of Health (NIH) grants – Note to NIH grantees
Authors in receipt of a grant from the NIH (US) should sign this form. Pursuant to the NIH mandate, the NIH grantee has the right to deposit the Published Version to PubMed Central immediately upon publication.