Copy Editor tasks

Copy-editing

When you are assigned to copy edit a submission, you will receive a task assignment email from Editorial Manager. The Managing Editor will be copied in.

  • Follow the link in the task assignment email to open the review in RevMan Web.
  • Confirm if advanced integrations (GRADEPro, Risk of Bias 2, Study Centric Data) are used. These are clearly labelled on the dashboard.
  • If the review is using advanced integrations, complete your copy-edit in RevMan Web and tag a version with a relevant description (e.g. Copy-edit complete) when you have completed your changes.
  • If no advanced integrations are used, you can use RevMan 5 for copy-editing if you wish.
  • Check in a version with a relevant description when you have finished editing.
  • Download a blank Copy Editor Comments Form and complete as you edit.

  • When you have finished editing, follow the task link in the task assignment email to locate the task in Editorial Manager. If you cannot find the email, you can also log in to Editorial Manager and go to Submission Tasks Assigned to Me on the Tasks tab.


  • Submit Task.



  • On the task submission screen, select Upload Files.


  • Select Item Type > Copy Edit Comments Form.
  • Browse to select your Copy Edit Comments Form as an attachment.
  • Add a relevant Description.
  • Proceed.


  • Customise the letter if you wish (the recipient is Elizabeth Royle).
  • Submit Production Task.


  • Assign Follow-On Task.


  • Choose task RevMan: ME Review Copy Edit (this will be automatically selected).
  • Proceed with Selected Task.


  • Select the correct Managing Editor in the Task Assigned to field (the ME copied in to your task assignment letter).
  • Assign Task and Send Letter.
  • On the task completion screen, select Done.


Final proofread

When you are assigned to proofread a submission, you will receive a task assignment email from Editorial Manager.

  • Follow the link in the email to locate the task.
  • Select Assignment Files to view amended Copy Edit Comments Form.


  • Follow the link in the task assignment email to open the review in RevMan Web and compare the current version with the last copy-edited version of the assignment, to view author and editor changes.
  • Confirm if advanced integrations (GRADEPro, Risk of Bias 2, Study Centric Data) are used. These are clearly labelled on the dashboard.
  • If advanced integrations are used, please open the review in RevMan Web. If no advanced integrations are used, you can use RevMan 5 for final checks if you wish. 
  • Identify the areas where changes have been made. 
  • Check that all comments from previous copyedits have been adequately addressed, amended or rebutted, in the current version.
  • Check that changes made by the author/editors:
    • Adhere to the CRG’s preferences and previous copy edit decisions on spelling, use of abbreviations, etc (see Copy Edit Comments Form).
    • Adhere to Style Manual (e.g. active voice, and/or, dates etc)
    • Haven’t introduced inconsistency with other sections, for example, PRISMA diagram, results or names of outcomes.
  • When satisfied, in green, sign each point off as ‘OK’ on the form and insert date and your initials in the right-hand column.
  • If changes are inappropriate, or do not answer the question/comment adequately, add a note in red to the form to explain the issue, and insert date and your initials in the right-hand column. Forward your concerns by email to ces@cochrane.org, with a copy of the form and await further instruction. Do not submit the task.
  • Run a spell check.
  • Run a validation check.
  • Tag or check in a version with a relevant description when you have finished editing.

  • When you have finished editing, follow the task link in the task assignment email to locate the task in Editorial Manager. If you cannot find the email, you can also log in to Editorial Manager and go to Submission Tasks Assigned to Me on the Tasks tab.


  • Submit Task.


  • On the task submission screen, select Upload Files. 



  • Select Item Type > Copy Edit Comments Form.
  • Browse to select your Copy Edit Comments Form as an attachment.
  • Add a relevant Description.
  • Proceed.


  • Customise the letter if you wish (the recipient is Elizabeth Royle).
  • Submit Production Task.
  • This ends your tasks for this submission. You can return to your Production Tasks Menu to view other open tasks. 


Contact a Managing Editor

  • On the Tasks tab, select the folder View all Submissions in Production. 


  • Locate the submission for which you have a query.
  • Select action Send Email.


  • The email will automatically go to the Corresponding Editor for the submission, with ces@cochrane.org in CC. 
  • You can add other recipients in the To: field if you wish.
  • Customise the letter Copy Editor query to CRG to include your queries.
  • Preview and Send.