Copy edit and publication (production)

In Editorial Manager, an accept decision on a final version closes the editorial process for that submission. There should be no further changes requiring editorial input; the submission should be ready for publication other than requiring potential copy-editing changes to spelling, grammar, formatting and consistency in terminology.

The process of correcting the text of a review and moving it to publication is known as production. The production process in Editorial Manager includes production tasks which are assigned in turn. You can follow the tasks to track a submission through production.


The Managing Editor closes the editorial process by making an accept decision and notifying the authors that the submission is accepted for publication

The submission will then move to the My Assignments with Decision folder on the Managing Editor Main menu.


Production Notes

  • Locate the submission in the My Assignments with Decision folder on your Main menu.
  • Go to Details > Production Notes.
  • Add the following notes for the Copy Editor in the Production Notes field:
    • Information about urgency and deadlines, including dates for scheduled publication
    • If you do want a submission to publish on a specific date, enter the following standard wording at the top: DO NOT PUBLISH UNTIL DATE CONFIRMED DD Month YYYY (ME = Name)
    • Does the review need to be fast-tracked through copy edit?
    • UK or US spelling preferred
    • Group-specific style or terminology preferences 
    • Number of included studies (reviews and updates)
    • Number of excluded studies (reviews and updates)
    • Any other relevant information for Copy Editor
    • For submissions from Central Editorial Service, the production notes should include the name of the Managing Editor

  • The Production Notes are automatically included in the Copy Editor Assignment email. Please include all the information above to avoid delays in assigning a Copy Editor.



Licence for Publication

  • Scroll up the Details to the Licence for Publication field.
  • Ensure this is correct and reflects the authors' preference regarding Open Access publication. See Licence for Publication forms.


  • Save and close.


Initiate Production

  • Use action Initiate Production to open the production process for this submission and move it into ProduXion Manager for copy edit and publication. 
  • ProduXion Manager is embedded within EM and production tasks and actions are visible on the Tasks tab.


  • On the Initiate Production screen, leave the Submission Target Online Publication Date blank.

This means the protocol or review will publish when ready (after authors and editors have responded to copy edit queries; the final proofread is complete and all License for Publication forms are in). 

  • If you wish the protocol or review to publish on a particular day, please Cancel here and add your suggested date to the Production Notes
  • Proceed.


  • Proceed Without Selecting a Task and on the next screen, select Editorial Menu to return to your To-Do list. 
  • You have now sent this submission for copy editing. 
  • All your subsequent actions for this submission in Editorial Manager will be on the Tasks tab.


Copy Editor access to RevMan

  • When a Copy Editor is assigned to the submission, you will be copied in to the task assignment email from Editorial Manager.
  • This is for information only. The Copy Editor role grants access to edit the review in RevMan in Editorial phase. 

Review copy editing queries

  • You will receive a task assignment email from the Copy Editor when copy editing is complete. 
  • Follow the link in the email to view the task in Editorial Manager; or log in to Editorial Manager and go to Tasks > Submission Tasks Assigned to Me.
  • Open Assignment Files to view Copy Edit Comments Form.


  • Open the review in RevMan Web and compare versions to view changes.
  • Make any edits in RevMan Web or RevMan 5.
  • Tag or check in a version with a relevant description (e.g. Back to authors after copy editing) when you have finished editing in RevMan.
  • In Archie, move the review to Authoring phase.

  • In Editorial Manager, go to Tasks > Submission Tasks Assigned to Me.
  • Submit Task.
  • On the task submission screen, select Upload Files.



  • Select Item Type > Copy Edit Comments Form.
  • Browse to select the correct file and add a relevant Description.
  • Proceed.


  • Submit Production Task.


  • Assign Follow-On Task RevMan: Author Proofs to the Corresponding Author (automatically selected).


  • Choose task RevMan: Author Proofs (automatically selected).
  • Proceed with Selected Task.


  • Assign Task and Send Letter > Done.



Review author changes

  • You will receive a task completion email from the Corresponding Author when authors have finished revising the submission in RevMan.
  • In Archie, move the review to Editorial phase.
  • In EM, go to the Tasks tab > View all Submissions in Production.
  • Locate the submission by title or manuscript number.
  • Assign Production Task. 


  • Choose task RevMan: ME Review Author Proofs (automatically selected).
  • Proceed with Selected Task.



  • On the Task Assigned to dropdown, choose yourself or another editorial team member.
  • Assign Task and Send Letter.


  • After assigning the task, you can go directly to your Tasks Menu > Submission Tasks Assigned to Me, or wait to receive the task assignment email with a link to the task.

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  • Open Assignment Files to view Copy Edit Comments Form.


  • Open the review in RevMan Web and compare versions to view changes.
  • Make any edits in RevMan Web or RevMan 5.
  • Tag or check in a version with a relevant description (e.g. For publication) when you have finished editing in RevMan.

  • In Editorial Manager, go to Tasks > Submission Tasks Assigned to Me.
  • Submit Task.
  • On the task submission screen, select Upload Files and attach Copy Edit Comments Form if you have amended this.
  • Submit Production Task.
  • Your production tasks are now complete. There is no further action for Managing Editors in the production process. 
  • You can check if the authors have submitted their Licence for Publication forms and continue to track the submission through to publication on History > Production Task History.


After publication

  • The Corresponding Editor will receive a notification from Editorial Manager when the review is published.
  • Locate the submission in My Assignments with Final Disposition Accept folder and Send Email to send the letter Publication notification to Authors.
  • Customize Letter to add a link to the publication on the Cochrane Library, and any other relevant information for authors.
  • When a protocol is published, it will automatically move to full review stage, authoring phase, in Archie. Locate the protocol in My Assignments with Final Disposition > Accept and use action Solicit Commentary to assign the authors to start work on the review. See Protocols, reviews and updates