Working with reviews in Archie

Review Manager (RevMan) is used for writing and editing reviews. Archie is used for creating new reviews, marking reviews for publication, and storing submitted and published review versions. 

 Tip: All reviews where you have a document role, are shown in the My Reviews folder at the top of the Resources tree.

Reviews folder in the Resources menu

The Reviews folder under Resources contains all your reviews. The default is to have separate folders for each stage: Vacant Titles, Registered Titles, Protocols, and Reviews. To adjust how folders display in your individual view, use Tools > Preferences > Resources > Subfolders in tree view.

The top Reviews folder shows the total number of documents in each folder, and how many of these are Active, Withdrawn, and Inactive.


Within each folder, the default is to list documents by status in the following order: Active, Published, Withdrawn, Inactive. To adjust this grouping, use Tools > Preferences > Resources > Group folder view by.

In the default view, Active reviews are further sorted into the following categories:

Stage CategoryCriteriaNotes 
ProtocolIn development - new 

Stage = Protocol

No published version at current stage

You must change a Registered title's stage to Protocol, to move it to the Protocols in development list
Published

Stage = Protocol

Published version at current stage

You must change a Protocol's stage to Full Review, to move it to the Reviews in development list
Review

In development - new

Stage = Review 

No published version at current stage


In development - update

Stage = Review 

Update Status on Updating tab in Review Properties = Update pending

Rationale on Updating tab in Review Properties = Authors currently updating 

You must 'Save and Publish' the information on the Updating tab to change a review or update's position on the list
Published

Stage = Review

Published version at current stage  

You must 'Save and Publish' the information on the Updating tab to change a review or update's position on the list

Adjust how reviews display in the Resources menu

Default settings for listed reviews:

Folders are grouped by Review Stage: Vacant Titles, Registered Titles, Protocols, and Reviews.

Within each folder, documents are grouped in alphabetical order by Review Status: Active, Inactive, Published, Withdrawn. 

To adjust your personal settings, use: 

Tools > Preferences > Resources > Subfolders in tree view or Group folder view by.

Adjust the columns in the reviews list

From left to right in the Resources folder view, the columns that can be displayed are:

  • selection status of the review
  • title
  • whether the review is starred
  • contact author
  • review number (if used)
  • publication status
  • whether the latest version is a draft
  • Authoring or Editorial Write Phase
  • available for check out
  • date last modified
  • review type
  • review's general status (Active, Withdrawn, or Inactive)
  • review stage
  • number of workflows that are In Progress or Pending.

You can click any column heading to sort on that column. Click a heading again to switch between ascending and descending sort order (shown by the grey up- or down-arrow). You cannot currently specify which columns are displayed for each resource type, but this is a planned addition.
You can choose how the contents of the Reviews folder is structured under Preferences. Any attribute chosen to group reviews by will not also be listed in a column.    

Tip: The columns that contain only icons are by default as narrow as possible. This makes it difficult to activate sorting on that column. To make it easier to do this, first make the column wider by clicking and dragging on the heading's boundary.

Tip: If you have made changes that are not immediately reflected in the Resources tree view, you can use View > Refresh to update the view for a folder.

See also Creating reviews.

Review Properties

Each individual review has a Properties window, which can be opened by double-clicking the title of the review in the relevant subfolder under Reviews or by right-clicking and choosing Properties. The review Properties summarize information about the review under the following tabs:

  • General – Includes Title; Title change message; Type; Group; Other contributing Review Groups; Stage; Review No; Starred; Stage; Write Phase (Authoring vs. Editorial; see ‘Review and version phases’, below); Publ status; Updated; Created; Modified; Availablity. 
  • People – Indicates which people have been assigned specific Document Roles in relation to the review. See Document roles.
  • Topics – Shows where the review is linked in Topics Lists. See Topics lists.
  • History – Details the history of the review, listing the current and previous versions, with the most recent version at the top. See Document versions.
  • Advanced – Displays information about the review's Status (Active, Withdrawn, Inactive), stage progression and dates, etc. See Advanced review properties
  • Updating - For managing the review's Updating Classification status (Only available for published Full Reviews)
  • Notes – Can be used to create and read private or shared Notes about a review. See About Notes.
  • Workflows - Displays  existing workflows (Completed, Aborted, In Progress and Pending) for that review. You can also create new workflows, view a workflow report, open workflow properties, and manage workflow files . See About workflows.

A note on terminology

In this Help file User Guide, the term 'review' (lowercase) is generally used to describe a Cochrane review regardless of its stage, whereas when we are referring to a specific stage, we will be using the terms Title, Protocol and Full Review. So the term 'Full Review' refers to the review stage, while the term 'review' is general and includes any stage of a review.
See also Comparing versions, Advanced review version search options, Export options for review versions.