Export data

Export feature

The 'Export' feature in RevMan allows exporting data from a selected review version as a ZIP file containing: 

• Article PDF 
• Article source files
  • Article XML
  • Article HTML
  • Figures
  • Supplementary materials (focused review format only)
• Article preprint package
• Data package (see Data package user guide)
• Status report

Open your review in RevMan and go to the 'History' panel on the review dashboard.

Select the review version for which you need to export data by ticking the box to the left of it. This enables the 'Export' button.

Click on Export. 

A pop-up window named 'Export review data' will appear to select the review data you want to export. Tick the relevant boxes and click on Generate export package.

Once the export is complete, a new 'Downloads' panel will appear below the 'History' panel. On the 'Downloads' panel, the export package will be labelled with the corresponding export date and time. You can download the package by clicking on the 'Download' icon, or delete it by selecting the 'Bin' icon. 

The Downloads panel is specific to each user and review: exported package(s) are only visible in the relevant 'Downloads' panel and cannot be seen by other users.

Note: Generating the export package can take up to a few minutes. While exporting, the 'Export' button will be greyed out, as it is not possible to export more than one package at a time. However, you can continue working in RevMan while the export is taking place. Once the export package has been generated, the Export button will be enabled again. 

Once you have downloaded the package to your device, you will find it as a .zip file named 'CDnumber-export-package'.

The 'CDnumber' 'in the file name changes to match the review CDnumber. You can see the review CDnumber in the 'Status' panel of the RevMan dashboard for each of your reviews.

Depending on the data you have chosen to export, the folder will contain different files and folders. 

Exporting supplementary materials in focused review format 

In the focused review format, you can export supplementary materials as part of the article source files. Please note that selecting 'Supplementary materials' and some of the other data options for export may result in duplicate data being exported.

Article HTML 

The article can be exported in HTML format to preview it outside of RevMan. To see figures and open supplementary materials in the HTML version, these files must first be exported and extracted. 

To copy the HTML version to a Word document and be able to access both internal and external links, you can open the HTML file in LibreOffice Writer (download LibreOffice), and save it as a .docx (Word) file for further editing in Word.

Article preprint package - Cochrane authors only

Cochrane authors can export an article preprint package of their review, which includes PDF files of the article and supplementary materials, for authors to make available in a preprint repository. 

The preprint package is available for reviews in the focused review format and for versions that have not been published. The preprint package can be exported up until the point of acceptance (if applicable). 

All files in the preprint package are watermarked and include the following disclaimers:

• Article:
  This manuscript is made available by the author(s), and the author(s) are solely responsible for the content of this manuscript. This manuscript was developed using The Cochrane Collaboration’s (“Cochrane’s”) software, but has not been through Cochrane’s editorial or peer review process, and is not endorsed or approved by Cochrane in any way. Cochrane accordingly gives no representations or warranties of any kind in relation to, and accepts no liability for any reliance on or use of, this manuscript.

• Supplementary materials:
  Supplementary materials are published alongside the article and contain additional data and information that support or enhance the article. Supplementary materials may not be subject to the same editorial scrutiny as the content of the article and Cochrane has not copyedited, typeset or proofread these materials. The material in these sections has been supplied by the author(s) for publication under a Licence for Publication and the author(s) are solely responsible for the material. Cochrane accordingly gives no representations or warranties of any kind in relation to, and accepts no liability for any reliance on or use of, such material.

For more information, please refer to the Cochrane Preprint Policy.

Data package: analysis data, study data and other references

Once you have exported and downloaded the data package, the 'CDnumber-data' folder will include the following folders:

• Analysis data
• Study data
• Other references

The guidance below provides a brief overview of these folders. For further details, please refer to the Data package user guide.

Analysis data 

The analysis data folder includes the following .csv files: 

• Overall estimates and settings (analysis level)
• Subgroup estimates (mid-level estimates for each subgroup)
• Individual data rows (all the rows in all the analyses) 

When exporting analysis data for a DTA review, the folder will include the following files:

• Data rows
• Parameters

Study data 

Depending on the review type, the study data folder will include a different number of the files listed below:

• Study information (information on which studies exist and study characteristics)
• Study arms
• Risk of bias
• Study results

When exporting study data for a DTA review, the folder will include the following files:

• Risk of bias
• Study test data
• Study information

Other references

The other references folder includes the following .ris files, when available in the review:

• All additional references  
• All references to other published versions 
•  All references for references not yet  classified.