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1 July 2024: The Editorial Publishing & Policy Resource is scheduled to be archived. This page may not contain the most updated version of the information and is being retained for reference until 1 August 2024. |
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Please refer to the revised editorial guidance resource. |
| Table of Contents |
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Appeals: policy
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Date
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Section
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What's new
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August 2017
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Appeals policy: editorial management
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Date
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Section
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What's new
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August 2017
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Access to archive of Cochrane Reviews
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Date
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Section
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What's new
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General text updates, including adding in subheadings, and new link to form to access archive for methological use.
Article sharing
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Date
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Section
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What's new
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Assigning ‘What’s New’ events to Cochrane Reviews
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Date
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Section
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What's new
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- Further introductory sentence added to provide further information about how What's New events are used.
- Text changed to indicate that when updating a review, 'What's New' events from previously published versions "must", rather than "should", be moved from the active 'What's New' table to the 'History' table.
- Column heading changed from "'What's new' events to select" to "'What's New' events to select in RevMan".
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...
- Page title changed from “What's New events (publishing events) in Cochrane Reviews: new publication, new citation, or change in publication status” to “Policy for assigning ‘What’s New’ events”
- Text changed to clarify policy requirements
- Text about citations moved to new section ‘About citation versions’.
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...
Added an example of when a new citation is not required: addition of a comment and/or a reply to the feedback section but with no other changes to the (apart from minor typographical errors).
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Scenarios updated; the previous iteration of the policy is available as a PDF file.
Authorship and contributorship
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Date
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What's new
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Updated section on 'Acknowledgements' to clarify permission must be granted by named individuals and added a link to relevant section of the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly work in Medical Journals.
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Separated Archie/RevMan guidance from general guidance.
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Cochrane Handbooks
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Date
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Section
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What's new
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Complaints procedure: Cochrane Library
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Date
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Section
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What's new
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Cochrane Review Group Specialized Register: request for exemptions
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Date
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Section
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What's new
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Cochrane Review proposals
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Date
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Section
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What's new
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- Title change from "Registering titles for new Cochrane Reviews" to two sections "Cochrane Review proposals" (for prospective authors) and "Managing proposals for new Cochrane Reviews".
- Clarified what is policy, and provided links for additional information for authors and editors.
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Flowchart for registration of new titles replaced by guidance to accompany revised proposal forms. Added information on conflict of interest declarations, data protection, and storage of forms.
Cochrane Review updates
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Date
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Section
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What's new
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Citation versions: DOIs and URLs
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Date
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Section
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What's new
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Updated with new Cochrane Library URL and Crossref DOI display guidelines.
Comments: policy
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Date
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Section
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What's new
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Added report of Comments received during 2018. Updated information on how to cite comments.
Comments: editorial management
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Date
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Section
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What's new
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Complimentary Cochrane Library access for Cochrane authors and Groups
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...
- Renamed from “Complimentary access to the Cochrane Library” to “Complimentary Cochrane Library access for Cochrane authors and Groups”.
- Removed section about Journalists (as information available on Cochrane Library).
Removed section about "People with complimentary subscriptions activated before August 2013" as no longer applicable.
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Complimentary subscriptions changed to online access only.
Complimentary access to selected Wiley journals for Cochrane Review Groups and Satellites
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Updated to include access for Cochrane Review Group Satellites.
Conflict of interest: steps to action Research Integrity Editors and CoI panel decisions
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Date
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Section
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What's new
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Page renamed Conflict of interest: steps to action Research Integrity Editors and CoI panel decisions and updated throughout to reflect that decisions relating to Cochrane's conflict of policy are now made by Research Integrity Editors and the CoI panel (previously Funding Arbiters).
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Conflicts of interest and Cochrane Reviews
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Date
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Section
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What's new
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...
Made minor edits to following sections:
1.1.
2.1.
2.2.
2.2.2.
2.2.3.
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Policy: conflicts of interest and Cochrane Reviews
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Conflicts of interest and Cochrane Reviews
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New text explaining the relationship between the 2014 and 2020 conflict of interest policies:
Cochrane has two conflict of interest policies relating to Cochrane Library content. Which policy applies to a particular review or update depends on whether the title of the review was registered (or whether work began on the update in the case of an update) before or after 14 October 2014.
- For reviews where the title was registered after 14 October 2020 (and updates where the decision to update was made after this date) the Conflict of Interest Policy for Cochrane Library Content (2020) applies. All information on this policy is on the CoI Portal.
- For reviews where the title was registered before 14 October 2020 (and updates where the decision to update was made after this date) the 2014 version of the conflict of interest policy applies.
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Added statement at the top of the page
October 2020: This policy was developed in 2014 and applies to all Cochrane Reviews that were registered before the launch of the Cochrane Conflict of Interest Policy for Cochrane Library Content (2020) on 14 October 2020, and any updates where the work began on the update before this date.
Addition of links to applicable sections of the 2020 policy to Sections 3 and 8.
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...
...
Added following statement at the top of the page:
March 2020: This policy was developed in 2014 and applies to all Cochrane Reviews until the launch of the new Cochrane Conflict of Interest Policy for Cochrane Library Content, which is planned for July 2020. After the launch of the 2020 policy, the policy set out below will still apply to the following content: protocols being prepared based on new titles registered before the July launch date; protocols for Cochrane Reviews already in progress before the July 2020 launch date; and Cochrane Reviews (including updates) in progress before the July 2020 launch date.
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Co-publication
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Date
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What's new
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- Co-publication agreements with other journals
- Co-publication forms
- Reuse of published Cochrane content by Cochrane Groups
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Updated to clarify what types of co-publication are available on both pages.
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- Policy and overview
- Arranging co-publication of a Cochrane Review
- Co-publication agreements with other journals
- Co-publication forms and templates
- Reuse of published Cochrane content by Cochrane Groups
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Policy and Overview:
- General edits made.
Arranging co-publication of a Cochrane Review:
- This is a new page includes information on how to arrange a post-publication and same day publication (previously ‘simultaneous publication’).
- This page also includes a workflow for arranging single permission requests.
Co-publication agreements with other journals:
- This page used to be named ‘Agreements with journals for the co-publication of Cochrane Reviews’.
- There is now a single, updated list of journals with Cochrane co-publication agreements
with further information on what format each journal can publish. The list also
includes journals previously listed in the ‘Publishing summaries (e.g. ‘Cochrane
Corner’)’ page which has now been deleted.
Co-publication forms and templates
- An updated Word form has been added to ‘Co-publication forms and templates’ page.
Reuse of published Cochrane content by Cochrane Groups
- New page
The following pages have been deleted:
- Publishing summaries (e.g. a ‘Cochrane Corner’)
- Simultaneous publication
- Prior publication: publication in a journal before publication in the CDSR
- Post-publication: publishing in a journal after publication in the CDSR
- Co-publishing Updates of Cochrane Reviews
- Co-publication process: how to request and implement
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...
- Title changed from "Agreements between journals and the CDSR for co-publication of Cochrane Reviews" to "Agreements with journals for the co-publication of Cochrane Reviews".
- Added Canadian Urological Association Journal, Musculoskeletal Science and Practice, and PM&R (Physical Medicine and Rehabilitation).
- Updated contact details.
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...
- Updated contact details.
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- Updated contact details.
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- Updated contact details.
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- Updated contact details.
- Updated contact details and minor edits to Word file (Cochrane-copublication-form).
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New section added: 'Inclusion of a Cochrane Protocol or Review in a thesis or dissertation'.
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Co-publication templates for CRG Managing Editors
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Date
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Section
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What's new
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Copy Edit Support
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Date
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Section
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What's new
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Updated contact details for Copy Edit Support and updated team membership.
Date fields in Cochrane Reviews: overview
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Date
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Section
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What's new
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Removed ‘Assessed as up-to-date’ and ‘Date next stage expected’
Details of removed content:
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Defamation
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Date
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Section
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What's new
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Editorial responsibility and approval
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Date
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Section
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What's new
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Editorial workflows for Cochrane Reviews
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Date
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Section
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What's new
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EMD screening resources
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Date
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Section
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What's new
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Impact factor
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Date
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Section
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What's new
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Added impact reports for 2018, 2019, 2020 (2018 report had been present only as 'pending').
Removed 2012 guidance for CRGs on how to influence impact factor.
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International editorial organizations: information for Cochrane Editors
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Date
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Section
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What's new
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Title chagned from "International editorial policies and good practice" to “International editorial organizations: information for Cochrane Editors”.
Highlighted where Cochrane membership opportunities.
- Updated contact details.
- Updated description of EQUATOR Network.
- Added section on ORCID (text moved from separate standalone page). Removed line about Cochrane Library publication of ORCID IDs.
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Licence for publication forms
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Date
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Section
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What's new
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- Added new sentence regarding when contributions are owned by employer
- New page
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Standard | Cochrane Review
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Licence version
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Release date
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Explanation of changes from previous version
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- External links updated.
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3
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- Field added for digital object identifier (DOI) version number.
- Revised authorship criteria for consistency with ICMJE criteria.
- Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy.
- Removed text about Cochrane Review Group approval ahead of publication (moved to Cochrane Editorial and Publishing Policy Resource).
- Changed following author rights:
- Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
- Added sharing rights with colleagues.
- Updated the section on contributions owned by Employer to include US National Institutes of Health (US NIH) employees and grantees, and UK National Institute for Health Research (UK NIHR).
- Updated hyperlinks and minor text edit updates, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.
Note: Note that version 3 of the Cochrane standard (green OA) licence for publication form was due to launch on 21September 2016. Due to a technical hitch the new licence for publication form was not actually available until 14 October 2016. During this time 53 Cochrane Reviews and 29 Cochrane protocols were published under the previous version of the licence for publication. We would like to apologize for this and assure all Authors affected that we will honour the new licence terms, as described above. If you have any questions about this, please contact the Cochrane Editorial & Methods Department (emd@cochrane.org).
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2
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Open access changes:
- Amended to reflect the introduction of green open access.
- Introduces the new right for authors to post the final accepted version of the Protocolor Review (in a format specified by the Publisher) in an institutional repository or any repository mandated by the author’s funder, such as [insert an appropriate example], 12 months after publication.
- Introduces text to explain automatic deposition to PMC and free access on CDSR 12 months after publication
- Clarifies the right to post the Protocol or Review as an electronic file on the author’s own website and/or the author’s institution’s intranet (previously stated website), using the PDF version of the article available in the Cochrane Database of Systematic Reviews.
Other change:
- Minor editing to the introductory text in italic as shown in the Policy Manual and RevMan versions (not needed in the Archie version).
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1
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—
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— (Contact the Cochrane Editorial & Methods Department (emd@cochrane.org) for information about earlier versions.)
Standard | Protocol for a Cochrane Review
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Licence version*
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Release date
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Explanation of changes from previous version
...
...
- External links updated.
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3
...
...
- Field added for digital object identifier (DOI) version number.
- Revised authorship criteria for consistency with ICMJE criteria.
- Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy.
- Removed text about Cochrane Review Group approval ahead of publication (moved to Cochrane Editorial and Publishing Policy Resource).
- Changed following author rights:
- Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
- Added sharing rights with colleagues.
- Updated the section on contributions owned by Employer to include US National Institutes of Health (US NIH) employees and grantees, and UK National Institute for Health Research (UK NIHR).
- Updated hyperlinks and minor text edits, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.
Note: Note that version 3 of the Cochrane standard (green OA) licence for publication form was due to launch on 21 September 2016. Due to a technical hitch the new licence for publication form was not actually available until 14 October 2016. During this time 53 Cochrane Reviews and 29 Cochrane protocols were published under the previous version of the licence for publication. We would like to apologise for this and assure all Authors affected that we will honour the new licence terms, as described above. If you have any questions about this, please contact the Cochrane Editorial & Methods Department (emd@cochrane.org).
...
2
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...
Open access changes:
- Amended to reflect the introduction of green open access.
- Introduces the new right for authors to post the final accepted version of the Protocol or Review (in a format specified by the Publisher) in an institutional repository or any repository mandated by the author’s funder, such as [insert an appropriate example], 12 months after publication.
- Introduces text to explain automatic deposition to PMC and free access on CDSR 12 months after publication.
- It also clarifies the right to post the Protocol or Review as an electronic file on the author’s own website and/or the author’s institution’s intranet (previously stated website), using the PDF version of the article available in the Cochrane Database of Systematic Reviews. These new terms are backdated to 1 February 2013 for all authors who have signed the Licence for Publication Form between 1 February 2013 and today.
Other changes:
- New sections added to the Archie and RevMan versions (were already included in the Cochrane Policy Manual version): UK Government work (Crown Copyright); US Government work; Other Government work; World Health Organization (WHO) work.
- New addition: National Institutes of Health (NIH) grantees.
- Minor editing to the introductory text in italic as shown in the Policy Manual and RevMan versions (not needed in the Archie version).
Addendum to licence for publication of a World Health Organization (WHO) manuscript as a Cochrane Review :
- Corrected the number of the addendum clauses.
- Updated the following sentence in Clause 7 to include non-WHO author rights: “The preferred format is “The World Health Organization and [Author X] and [Author Y] retain copyright and all other rights in their respective contributions to the manuscript of this Review as submitted for publication”.”
- Addendum has been prepared as a Microsoft Word (97-2003) file for authors to download from the Cochrane Policy Manual.
...
1
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—
...
— (Contact the Cochrane Editorial & Methods Department (emd@cochrane.org) for information about earlier versions.)
Creative Commons (Cochrane Reviews and protocols for Cochrane Reviews)
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Licence version
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Release date
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Explanation of changes from previous version
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- External links updated.
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2
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- Based on Creative Commons v4.0 for CC BY, CC BY-NC, and CC BY NC-ND.
- Field added for digital object identifier (DOI) version number.
- Revised authorship criteria for consistency with ICMJE criteria.
- Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy, consistent with the standard licence.
- Removed text about Cochrane Review Group approval ahead of publication (moved to Cochrane Editorial and Publishing Policy Resource), consistent with the standard licence.
- Terms of use: removed line around “commercial purposes” in the CC BY licence.
- “permission to republish” sections updated so that they are relevant to individual CC BY licences (e.g. NC/ND versions).
- Changed following author rights:
- Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
- Added sharing rights with colleagues.
- Updated the section on contributions owned by Employer to include US National Institutes of Health (US NIH) employees and grantees, and UK National Institute for Health Research (UK NIHR).
- Updated hyperlinks and minor text edit updates, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.
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1
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First version; based on Creative Commons v3.0 for CC BY, CC BY-NC, and CC BY-NC-ND.
Standard | Cochrane Editorial
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Licence version
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Release date
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Explanation of changes from previous version
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1
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New.
Creative Commons | Cochrane Editorial
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Licence version
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Release date
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Explanation of changes from previous version
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1
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New - based upon Creative Commons CC BY-NC licence for a Cochrane Review, version 3.
WHO addendum | Standard licence | Protocol or Review
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Addendum version
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Release date
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Explanation of changes from previous version
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3
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- Updated title to be consistent with the WHO Creative Commons addendum.
- The ‘INSERT TITLE’ section of Clause 1 was removed.
- In Clause 1, the sentence in parenthesis referring to non-WHO authors was removed.
- In Clause 5, a contact email address for seeking permission to re-publish was provided and the postal address for John Wiley and Sons Ltd. was removed.
- Clause 6 was split. The content of that section now forms two Clauses. Clause 7 now starts at the sentence beginning with ‘WHO agrees that any and all copies of the Review’. All Clauses following this have been re-numbered.
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2
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...
- Corrected the number of the addendum clauses.
- Updated the following sentence in Clause 7 to include non-WHO author rights: “The preferred format is “The World Health Organization and [Author X] and [Author Y] retain copyright and all other rights in their respective contributions to the manuscript of this Review as submitted for publication”.”
- Addendum has been prepared as a Microsoft Word (97-2003) file for authors to download from the Cochrane Policy Manual.
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1
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New
WHO addendum | Creative Commons licences | Protocol or Review
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Addendum version
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Release date
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Explanation of changes from previous version
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1
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New.
PAHO addendum | Standard licence | Protocol or Review
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Addendum version
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Release date
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Explanation of changes from previous version
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2
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- Updated title to be consistent with the PAHO Creative Commons addendum.
- The ‘INSERT TITLE’ section of Clause 1 was removed.
- In Clause 1, the sentence in parenthesis referring to non-PAHO authors was removed.
- In Clause 5, a contact email address for seeking permission to re-publish was provided and the postal address for John Wiley and Sons Ltd. was removed.
- Clause 6 was split. The content of that section now forms two Clauses. Clause 7 now starts at the sentence beginning with ‘PAHO agrees that any and all copies of the Review’. All Clauses following this have been re-numbered.
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1
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New.
PAHO addendum | Creative Commons licences | Protocol or Review
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Addendum version
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Release date
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Explanation of changes from previous version
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1
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New.
Managing expectations: what does Cochrane expect of authors, and what can authors expect of Cochrane?
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Date
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Section
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What's new
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Moved the linked flowchart about the editorial process for title registration to Title formats for Cochrane Reviews.
Updated terminology and removed need for Centres to provide support with queries now covered by Cochrane Support team.
Proposals for new Cochrane Reviews: editorial management
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Date
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Section
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What's new
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Updated forms for Cochrane Reviews of interventions, diagnostic test accuracy, methology, and prognosis studies, and for Cochrane overviews.
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- Renamed "Managing title registration (for Cochrane Review Groups)" to "Review proposal forms". Removed historical note that these forms, developed by the Cochrane Editorial Resources Committee (since disbanded), were previously called Title Registration Forms and were renamed "review proposal forms" in 2013.
- Updated to latest version of forms (August 2019), including revisions for data protection compliance.
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- Title change from "Registering titles for new Cochrane Reviews" to two sections "Cochrane Review proposals" (for prospective authors) and "Managing proposals for new Cochrane Reviews".
- Removed text about registering diagnostic test accuracy reviews (out of date).
Open access
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Date
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Section
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What's new
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Overlapping scope: editorial management
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Date
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Section
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What's new
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- Removed from step 15 following introduction of Cochrane peer review policy: "This will be dependent on the policy of the Host CRG, recognising that some CRGs do not operate an ‘open peer review’ system. The policy of the Host CRG will prevail."
- Changed step 16 to reflect current topics publication process: "The protocol and subsequent review are included in both CRGs’ Topic Lists, which are reflected on the 'Browse' menu in the Cochrane Library." to "CRGs can add the protocol and subsequent review to both CRGs’ topic lists."
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- Combines past 'Avoiding duplication' and 'Overlapping scope' sections.
- Separated into 'Potential overlap with ongoing or published reviews' and 'Potential overlap with new titles'.
Peer review: policy
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Date
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Section
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What's new
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Redirected link to Peer reviewer conduct from previous reference to a 'Resources for peer reviewers' page.
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Peer review: editorial management
Date | Section | What's new |
|---|---|---|
| Updated checklists to include up to date links to Handbook: | ||
| Inviting peer reviewers | Updated information on what the invitation email to authors should include: "The invitation email should contain the following: The title and abstract and plain language summary of the Cochrane Review (or title only if a protocol);" | |
Cleared up an inconsistency between the policy and guidance around Acknowledgement of peer reviewers: The policy states a named peer-review process, but does not state that peer review names need to be made publicly available. The guidance implied that peer reviewer names should be made publicly available unless anonymity was agreed by the EinC. The wording in the guidance has been changed in the following sections to address this inconsistency: | ||
| Declarations of potential conflicts of interest for peer reviewers: implementation information | Corrected link to conflict of interest policy | |
| Acknowledgement | Corrected Archie search term from "Peer reviewer" to "External referee". | |
| Exceptions to named peer review: editorial management | Added "Reason(s) for opting to remain anonymous" to the list of information that needs to be provided to the Editorial & Methods Department. | |
| Cochrane TaskExchange: new peer reviewers | New section added. | |
| Peer review checklists | Updated guidance for consumer peer reviewers to v3. General updates/revisions to branding/format, contact details, and terminology. Updated peer review checklists to v3. Added data protection statement, updated acknowledgement, links and formatting. |
Permission to reuse Cochrane Reviews
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Date
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Section
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What's new
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Policy focuses on Cochrane Database of Systematic Reviews (CDSR) and section heading reflects this.
General revisions for currency.
Removed following sections as information available on the Cochrane Library: Permission to re-use of material from the Cochrane Library website; Reprints of Cochrane Review.
Removed following section as information available on the Handbook Cochrane pages: Permission to re-use material from the Cochrane Handbook for Systematic Reviews of Interventions.
Permission to reuse Cochrane Reviews: translator terms and conditions
...
Version
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Release date
...
Explanation of changes from previous version
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...
- Clarified what volunteer translators can expect in consideration of their contribution.
- Added the expectation that translators make use of translation guidance and standard processes.
- Clarified that translators can reject assigned tasks and that Cochrane is also not obliged to offer translation work to translators.
- Reformulated the text to make it more plain language.
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1
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New.
Plagiarism: policy
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Plagiarism: editorial management
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Promoting Cochrane Reviews: how to plan dissemination activities
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Date
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Section
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What's new
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Content revised and directs readers to locations for key information on dissemination.
Rejection of Cochrane Reviews: policy
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Date
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Section
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What's New
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Rejection policy: editorial management
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Date
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Section
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What's New
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Reporting search dates in Cochrane Reviews
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Date
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Section
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What's new
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- Updated the policy and guidance introduction.
- Added information about what to show in the search appendix.
- Added a note for editorial base staff at the end of the document on how to correctly populate the ‘Assessed as up-to-date’ field and ‘Date of search’ fields in RevMan.
...
...
Clarified definition of "Full search – results fully incorporated" in Table and provided references.
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January 2015
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Serious errors in published Cochrane Reviews
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Date
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Section
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What's new
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Standards for Cochrane Reviews
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Date
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Section
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What's new
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Outdated 'Process of writing plain language summaries' removed.
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Submission: policy
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Date
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Section
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What's new
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External data and files
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Date
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Section
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What's new
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Updating Classification System
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Date
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Section
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What's new
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Withdrawing published Cochrane Reviews: policy
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Date
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Section
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What's new
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Withdrawing published Cochrane Reviews: editorial management
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Date
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Section
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What's new
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Archived pages
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Date
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Area
...
Note
...
...
Following sections removed:
- RevMan and Archie general information (available on separate sites, including Archie Help)
- Cochrane Register of Studies (available on separate site)
- Publication cycle and interaction between Cochrane and publisher systems (outdated; may be updated in the future)
- Readability (redundant)
- Cochrane Editorial Unit pre-publication screening of new Cochrane systematic reviews of interventions (redundant)
- Copy-editing: Cochrane Style Manual (redundant; duplicates info in the Cochrane Style Manual space)
- General Cochrane Database of Systematic Reviews and Cochrane Library information, including descriptions, overview of access options, permissions and reprints, editorial team, Oversight Committee, publisher information (available on the Cochrane Library)
- Cochrane evidence summaries (out of date; available elsewhere)
- Derivative products (out of date)
- Partnership products (out of date and superseded elsewhere)
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Introduction to Publish When Ready
...
Document prepared for the move from monthly publication to 'when ready' publication for Cochrane Reviews and protocols for Cochrane Reviews. Covered following areas: About Publish When Ready (general information); Publish When Ready publication steps and schedules; Author and editing steps; Impact on other databases and published content; Changes for dissemination activities, including press releases; Publication reports; Upon publication in the Cochrane Database of Systematic Reviews (CDSR) and The Cochrane Library; and Support and training. Previously hosted on https://community.cochrane.org. Updated: minor update 26 November 2014, introduced initially in June 2013. Download PDF
General notes
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