Replace RevMan 5 file in Cochrane library
Owner: Rebecka hall, Rachel Craven, Gert Van Valkenhoef
What business value does this epic create? / Which problem is this epic trying to solve?
Strategic fit
Link to strategy: GOAL 1 Streamlining production of reviews and simplifying editorial systems and processes
Future of review production project: New review format (?) & Retire RevMan 5
Hypothesis
When RevMan 5 is retired in Apr 2023, the RevMan 5 files available in the Cochrane Library (currently behind a paywall) will no longer be useful.
Use cases relevant:
- Users have a RevMan 5 file stored and they want to import the data into RevMan Web
- From CLIB
- Shared by Cochrane for guidelines (replace with copy feature when Cochrane only use RevMan Web)
- From previous projects done in RevMan 5
Success metric
No RevMan 5 files are supplied to users of the Cochrane library by the time RevMan 5 is retired.
Q: How problematic would it be to continue to supply RevMan 5 files for some time after RevMan 5 is retired?
Which assumptions are made in relation to the value?
- access to the dataset will require full text access but in the future we'd aim to make it open access
What are the dependencies for fulfilling the business value?
- Cochrane library development: ability to download new data package
- Small change in CLIB UI wording
- Small change in CLIB UI wording
- New data format agreed as part of supplementary materials
What are the risks related to this epic?
- Data format not agreed in time (dependency on new review format and downloading review data for non-Cochrane users)
- Design of data format rushed resulting in changes later on
- Capacity from Wiley/Highwire not available in time
- Converter introducing errors in data files
Q: How can we make sure back file convertion is not needed in future when the data format changes?
What is included in the scope of this solution?
- Replace RevMan 5 stats file with zip folder that contains study data and analysis data for all reviews (not just those using new review format)
- Supply conversion tool that allows you to convert a RevMan 5 file to a package of CSV files
- needs to be robust long-term
- should have low operational costs and should not require updating
- Do we include what's in the data package in the Cochrane library or should we include what the RevMan 5 file can include?
- Need to include files for Study information, study characteristics and risk of bias 1 for non-study-centric reviews?
- Where do people access the service?
- How is the service hosted?
- Provide a service in reviewDB to see how it is being used (winner)
- Cochrane review
- File originated from CLIB
- Form along side user journey
- Terms of use to inform which data is being logged
Changes to format supported
No separate maintenance
- Pull out code from reviewDB and package in a separate java desktop application
cumbersome for user
risk of support burden
- Release a new version of RevMan 5 that exports the new format (with no connection to Archie)
cumbersome for user
risk of support burden
- Don't remove option to download RevMan 5, users can export
cumbersome for user
risk of support burden
Doesn't produce files that exactly match import formats
- Provide a service in reviewDB to see how it is being used (winner)