Permissions linked to Review Group roles
Permissions derived from Group Roles range from 'minimum' to 'maximum' and pertain only to resources (people, reviews, etc.) within the group. For example, the default for the Editor role is to have the Low permission level for Reviews. This means that an Editor in a CRG is allowed to read published versions of reviews within that one CRG.
Note: Menu items that user does not have permission to use are disabled.
The following permission levels can be assigned to a group role:
Level | CRS | Group | Files | Notes | Person | Review* | Workflows |
Max | Create and delete records. | Edit group properties (Topics, Subscription). Submit Monitoring forms. | Delete folders and files. | n/a | Create user accounts. Export more than 25 records. | Create new. Delete. Publish. Revert versions. Manage CoI and LfP forms. View and edit reviews in RevMan Web. | Abort and delete workflows. Edit workflow and email templates. |
High | Edit records. | Create and edit event in group's Calendar. View group reports. | Create and edit folders and files. View Security tab. | Edit Group / Administrative notes. | Create, Edit and Delete Persons. Assign Group roles. View hidden fields. | Edit Properties (Phase, Stage, Status and Topics). Read Authoring versions. Edit in Authoring Write Phase. View and edit reviews in RevMan Web. | Start and edit workflows (includes ability to send emails). |
Med | Read records. | n/a | View folders and their contents. | View Administrative notes. | n/a | Read editorial, shared and To be published versions (Note: also affects reviews the person has an author role for). Edit in Editorial Write Phase. View and assign all roles. View CoI and LfP forms. View and edit reviews in RevMan Web. | View details. |
Low | View records | n/a | n/a | n/a | View all persons in Archie. | Read published versions. | View. |
Min | None. | None. (All users can view all groups in Archie.) | None. | View Group notes. (All users can read Public notes for resources they can view.) | None. (All users can edit own record) | None. (All users can view the properties of all reviews in Archie, but not read the contents.) | None. (All users can view their own tasks.) |
*The Review column is only available for groups that have the relevant document type.
Note: Changing the permission levels for a role will only affect the role within the group this was done in. Role permissions affect every current or future user who has that role in the group.
Default permission levels for Cochrane Review Group Roles:
Role | CRS | Group | Folder | Notes | Person | Review | Workflow |
Administrative assistant | Min | High | High | High | Max | High | High |
Assistant Information Specialist | Medium | Min | High | Medium | Low | Medium | Low |
Assistant Managing Editor | Medium | Max | Max | High | Max | Max | Max |
Author | Min | Min | Min | Min | Low | Low | Min |
Coordinating Editor | Medium | Max | Medium | High | Low | Medium | Medium |
Deputy Coordinating Editor | Medium | Max | Medium | High | Low | Medium | Medium |
Editor | Min | High | Min | Medium | Low | Low | Low |
Editorial Assistant | Medium | Medium | Max | High | Medium | Max | Medium |
Feedback editor | Min | High | Min | Medium | Low | Medium | Low |
Information Specialist | Max | Max | Max | High | High | High | High |
Managing Editor | Medium | Max | Max | High | Max | Max | Max |
Network Associate Editor | Min | Min | Min | Min | Min | Min | Min |
Network Senior Editor | Min | Min | Min | Min | Min | Min | Min |
Network Support Fellow | Min | Min | Min | Min | Min | Min | Min |
Staff | Min | Min | Min | Medium | Low | Low | Min |
Statistician | Min | Min | Min | Min | Low | Medium | Min |
Super User* | Max | Max | Max | High | Max | Max | Max |
Affiliated Researcher | Please note that from February 2020, changes to Archie roles and permissions will mean that allocating these roles does not grant access to Archie. For further information, see Access to Archie: group roles and permissions. | ||||||
Consumer Reviewer | |||||||
Handsearcher | |||||||
Mailing list | |||||||
Other | |||||||
Peer reviewer | |||||||
Possible contributor | |||||||
Translator | Grants access to Memsource translation software. | ||||||
Web publisher | Grants permission to edit group website. |
*Super Users can Edit the roles in a group and their associated permission levels. Super User permissions cannot be edited.
To set permission levels for a role
- From the group's Properties, click the Roles tab.
- Click the role you wish to modify. It will be highlighted in blue.
- Click Edit.
- Choose the levels you wish to be in effect for each resource type.
- Click OK.