Group roles
Group roles in Archie define a person's involvement with Cochrane.
Group roles are allocated to people in Archie to:
- Grant permissions to access specific resources or perform specific tasks (e.g. access reviews in the editorial phase; vote in Executive elections; manage Group websites)
- Identify key user and stakeholder groups (e.g. authors, Consumer Reviewers) and define their access to Archie and level of permissions.
A person's group role in Archie does not need to be the same as the person's job title. You can use the Role Specification field to add further information if needed.
Changes in group roles: new starters and leavers
You must notify the Cochrane Central Executive when people start or end their appointment to the roles listed below.
Group Type | Role | Action for new starters | Approval required? | Responsible for circulating information regarding change of role | Action for leavers |
---|---|---|---|---|---|
Cochrane Review Groups | Co-ordinating Editor | Send the name of the candidate and supporting documentation (CV) to support@cochrane.org | Yes - Editor in Chief | ME Support | Make Archie role inactive and add dates of service as role specification |
Deputy Co-ordinating Editor | Yes - Editor in Chief | ME Support | |||
Managing Editor | No | ME Support | |||
Information Specialist | No | CIS Support | |||
Fields | Director | Yes - CEO | Head of Knowledge Translation | ||
Information Specialist | No | CIS Support | |||
Geographic Groups | Director | Yes - CEO | Head of External Affairs & Geographic Groups' Support | ||
Associate Director | Yes - CEO | Head of External Affairs & Geographic Groups' Support | |||
Methods Groups | Convenor or co-convenor | Yes - Editor in Chief | Methods Implementation Co-ordinator | ||
Translation Projects | Managing Translator | No | Multi-Language Programme Manager |
Changes in group roles: leavers
Staff and Super User roles on leavers' records must be deleted for data security reasons.
Other roles should be made inactive if the person's activity with Cochrane needs to be recorded (see table above for roles which should not be deleted). Please add the person's dates of service in the Role Specification field.
When a role is marked as inactive, all permissions that rely exclusively on that role are removed.
If your group is the person’s primary group, you should change the person's primary group before making their roles in your Group inactive. Please contact support@cochrane.org for assistance.
If all a person’s roles are marked as inactive, the person's overall status will change to inactive. See Inactive status.
Group roles and Document roles
Document roles and Group roles generally work independently of each other.
However, if you try to delete a person’s last role within your group, and the person still has a Document role, you will get a warning message. You will need to decide if the Document role should also be removed.
- If you add an Author Document Role for a person who does not yet have an Author role within your group, Archie will create that automatically.
- You cannot delete the Author role for a person who has a Document role for a review in your group. You can choose to remove the Document role, and then delete the Author role (e.g. if the review has been withdrawn); or make the Author role inactive.