It is good practice to ensure that the Co-ordinating Editor and Contact Editor (if used) for a review are informed in cases of overlapping text and correspondence with authors. When authors make changes in response to an Editor’s feedback, a member of the editorial team should check the revised manuscript when resubmitted to confirm the revisions are sufficient.
Figure. Flowchart: what to do if plagiarism is suspected
Adapted with permission from COPE from the flowchart: “What to do if you suspect plagiarism: Suspected plagiarism in a submitted manuscript”.
Substantial and/or repeat instances of plagiarism
Cochrane Review Groups should follow certain steps if they identify one of the following: (1) high levels of clear plagiarism within one review that the Co-ordinating Editor would like to draw to the attention of the Editor in Chief; (2) repeated instances of plagiarism at different stages of a review; or (3) from the same author(s) in different reviews.
As noted in the flowchart (see Figure), it may be appropriate to report author(s) to academic institutions. This action, and any other very serious consequences must be discussed and undertaken in consultation with the Editor in Chief. The Editor in Chief will, however, consider situations on a case-by-case basis and decide on an appropriate course of action.
Recording information about cases of suspected plagiarism in Archie
Storing Similarity Check reports: Editorial teams can record similarity scores with notes of what was checked in the History section of the review workflow. If relevant, copies of similarity reports may be saved in the workflow files.