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It is best practice to contact new potential Peer reviewers at an institutional email address rather than a generic email address (for example, Gmail, Yahoo, etc.) to reduce the risk of Peer reviewer fraud. This can occur when someone other than a legitimate peer reviewer is able to complete a peer review report by intercepting an invitation email. Of course, there are circumstances when this might not be possible and, in such cases, the CRG editorial team should be aware of the risk and proceed with common sense. Peer reviewers' contact details should be stored in Archie, not in external spreadsheets. A link to the academic / professional profile of potential Peer reviewer can be added to a Note on the review's Properties sheet. Please encourage new Peer reviewers to create a Cochrane Account (https://account.cochrane.org/) so that they can be added to a workflow. If you create an Archie person record for a new Peer reviewer, this will automatically create a linked Cochrane Account, and the Peer reviewer will be sent an email with instructions to activate the account and choose a password. If the Peer reviewer chooses not to activate their account, their details will remain in Archie (the activation email informs them of this).
The invitation email to the peer Peer reviewer should contain the following:
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- Details of who to contact with questions or concerns;
- Specific peer reviewer guidance from the CRG*.
- A link to the “Resources for Peer reviewers” page of the EPPR, including information on PubLons, ORCID, MECIR standards and The Committee on Publication Ethics Guidelines for peer reviewers. (see Section 2 “Peer review conduct” for further information)*, plus a link to data protection, MECIR standards and The Committee on Publication Ethics Guidelines for peer reviewers. (see Section 2 “Peer review conduct” for further information)*, plus a link to data protection. The suggested wording for a data protection statement is included in the standard workflow template task email 'C2 Decision: Agree to serve as peer reviewer?' (Note that this wording may need updating following changes to account login on 21 May 2019.)
* Only necessary if you are inviting the Peer reviewer for the first time.
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Permissions and anonymity | Yes | No |
I am willing to be identified as the author of this peer referee feedbackreviwer feedback (If no, please provide reasons below) |
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I am willing to be acknowledged in the published Cochrane Protocol / Review |
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I am willing to be acknowledged on the Cochrane [Review Group/DTA] website |
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Reasons:
Please include your name and affiliation as you wish it to appear:
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Potential conflicts of interest | ||
Do you have any potential conflict of interest? | Yes (details below) | No |
You should declare and describe any present or past affiliations or other involvement in any organisation or entity with an interest in the outcome of the review that might lead to a real or perceived conflict of interest. You should report relationships that were present during the last 36 months, including, but not restricted to, financial remuneration for lectures, consultancy, travel, and whether you are an author of, or contributor to, a study that might be included in this review. You should declare potential conflicts even if you are confident that your judgement is not influenced. | ||
Conflict of interest statement: | ||
A statement that all information shared with the Peer reviewer is confidential.
A statement that Peer reviewer comments may be edited for clarity and consistency with Cochrane standards.
judgement is not influenced. | ||
Conflict of interest statement: |
A statement that all information shared with the Peer reviewer is confidential.
A statement that Peer reviewer comments may be edited for clarity and consistency with Cochrane standards.
A statement that acceptance of the invitation to Peer review for Cochrane is also taken as consent for Peer reviewer details to be stored within the Cochrane Peer reviewer database. (Suggestion from Ursula: We could consider updating the PR checklists to include a data protection consent option, e.g. 'By submitting this form, I consent to Cochrane storing my contact details and Peer reviewer comments, for the purpose of facilitating the peer review process'?)A statement that acceptance of the invitation to peer review for Cochrane is also taken as consent for Peer reviewer details to be stored within the Cochrane Peer reviewer database.
From COPE Journal Audit:
Do your journal office and website have detailed peer reviewer guidelines, including expected turnaround times, if potential impact is a criterion, whether they are allowed to contact the authors, whether they are allowed to seek peer review assistance, whether there are template forms, whether confidential notes/scores/recommendations to the editor are expected/allowed, and that the editor makes decisions on acceptance/rejection? [9.1.2]
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Ensure the Peer reviewer has been assigned a Group role of 'RefereePeer reviewer'.
Create a new Administrative note with the Title ‘2018 closed peer review submitted’.
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The People option should be selected at the top with the Match all rows (AND) option.
Role in Entity | Referee Peer reviewer | Eyes and Vision Group | Active
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Group | Is | Name of CRG
Workflow Role | Is | External RefereePeer reviewer
Task Name | Is | Review and comment on draft protocol
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Certificates are appreciated by some Peer reviewers, who are able to use the official recognition of peer review to count towards their continuing professional development (CPD), or continuing professional education (CPE). CRGs may wish to generate certificates for each completed peer review report, on an annual basis, or to highlight the contributions of particularly frequent Peer reviewers (e.g. the top 5 Peer reviewers in a calendar year). This is by no means mandatory.
Two other Other avenues for acknowledging Peer reviewer contributions that CRGs should be aware of are Publons and ORCID. In both instances the Peer reviewer is responsible for registering with the relevant service and creating a profile. Peer reviewers can also earn Cochrane Membership through completing Peer review tasks.
8.3.1 Publons
Publons is a service that provides credits for peer review in a format that can be used in CVs and funding applications. See the Publons website for more information.
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