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Fig. 1. Summary of process for handling proposals from authors to conduct new Cochrane Reviews

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Initial process

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Further process according to option selected

1. CRG to take forward

  • EPMD requests that authors submit their declarations of interest forms via Editorial Manager. On submission of the forms, EPMD assesses whether the author team is in compliance with the Conflict of Interest (CoI) Policy for Cochrane Library Content.
  • If the author team is not in compliance, EPMD rejects the proposal and emails the authors informing them of the rejection (copying in the CRG editors).
    • If the author team is in compliance, EPMD shares PDFs of the authors’ declarations of interest forms with the CRG editors via the discussion. EPMD closes the proposal EPMD closes the proposal on the central Editorial Manager site , and informs the authors by email (copying in the CRG editors and attaching the full proposal) , that the CRG will contact them about their proposal.
  • Once the CRG receives the email from EPMD to authors, the CRG either:
    • invites the authors to submit a full Review Proposal Form (RPF) to their network Editorial Manager site and assesses the RPF as usual; or
    • generates and accepts the proposal without an RPF on their network Editorial Manager site.
      • Accepting the proposal generates a protocol in RevMan, 'registered' with the CRG.
  • The CRG requests that authors submit their declarations of interest forms via Editorial Manager. On submission of the forms, the CRG assesses whether the author team is in compliance with the Conflict of Interest (CoI) Policy for Cochrane Library Content.
    • If the author team is not in compliance, the ME rejects the proposal and emails the authors informing them of the rejection.
    • The CRG then invites the authors to submit the protocol to their network Editorial Manager site.

2. EPMD to take forward

  • EPMD ensures the section category in Editorial Manager is 'EPMD' and accepts the proposal.
    • Accepting the proposal generates a protocol in RevMan, ‘registered’ with EPMD. 
  • EPMD requests that the authors submit their declarations of interest forms via Editorial Manager. On submission of the forms, EPMD assesses whether the author team is in compliance with the Conflict of Interest (CoI) Policy for Cochrane Library Content or Commercial Sponsorship Policy.
    • If the author team is not in compliance, EPMD rejects the proposal and emails the authors informing them of the rejection.
    • If the author team is in compliance, EPMD ensures the section category in Editorial Manager is ‘EPMD’ and accepts the proposal.Accepting the proposal generates a protocol in RevMan, ‘registered’ with EPMD. EPMD then informs the authors how to submit their protocol to the Central Editorial Service.

3. Reject the proposal

  • EPMD informs the authors that their proposal has been rejected.

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