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Date

Section

What's new

 August 2017

GeneralFirst version published.

Appeals policy: editorial management

Date

Section

What's new

 

Support resources (appeals)Added information about COPE and relevant resources.

 August 2017

GeneralFirst version published.

Access to archive of Cochrane Reviews

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Date

Section

What's new

 

GeneralSection renamed from "Including Cochrane Reviews and Protocols in Scholarly Collaboration Networks (SCNs) and Repositories", and separated into general policy and information about including in PubMed Central.
October 2018ADDInclusion in PubMed CentralClarification of dates in NIHR Programme Grants section.

GeneralUpdated to include scholarly collaboration networks and to reflect new green open access policy.

Assigning ‘What’s New’ events to Cochrane Reviews

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Date

Section

What's new

 

General
  • Title change from "Registering titles for new Cochrane Reviews" to two sections "Cochrane Review proposals" (for prospective authors) and "Managing proposals for new Cochrane Reviews".
  • Clarified what is policy, and provided links for additional information for authors and editors.

Cochrane Review updates

Date

Section

What's new

 

Policy (Cochrane Review updates)Definition of updates and amendments: removed note that definitions from Handbook.

 

General revisionSeparated policy into sections.

 

Living systematic reviewsAdded information about living systematic reviews.

Citation versions: DOIs and URLs

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Date

Section

What's new

 

Cochrane Style Manual informationDeleted and include link to separate Cochrane Style Manual location.

 

GeneralUpdate to refer to new version of Cochrane Style Basics.

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International editorial organizations: information for Cochrane Editors

Date

Section

What's new

 

General
  • Title chagned from "International editorial policies and good practice" to “International editorial organizations: information for Cochrane Editors”.

  • Highlighted where Cochrane membership opportunities.

  • Updated contact details.
  • Updated description of EQUATOR Network.
  • Added section on ORCID (text moved from separate standalone page). Removed line about Cochrane Library publication of ORCID IDs.

 

GeneralUpdated information on activating ISMTE membership.

Licence for publication forms

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Licence version*

Release date

Explanation of changes from previous version

4

 

  • External links updated.

3

 

  • Field added for digital object identifier (DOI) version number.
  • Revised authorship criteria for consistency with ICMJE criteria.
  • Authors are directed to the Cochrane Editorial and Publishing Policy Resource for Cochrane’s updating policy.
  • Removed text about Cochrane Review Group approval ahead of publication (moved to Cochrane Editorial and Publishing Policy Resource).
  • Changed following author rights:
    • Revised the rights to post in repositories and Scholarly Collaboration Networks (SCNs).
    • Added sharing rights with colleagues.
  • Updated the section on contributions owned by Employer to include US National Institutes of Health (US NIH) employees and grantees, and UK National Institute for Health Research (UK NIHR).
  • Updated hyperlinks and minor text edits, including the addition of generic email addresses for all Wiley contacts and directing authors to Rightslink for permission requests.

Note: Note that version 3 of the Cochrane standard (green OA) licence for publication form was due to launch on 21 September 2016. Due to a technical hitch the new licence for publication form was not actually available until 14 October 2016.  During this time 53 Cochrane Reviews and 29 Cochrane protocols were published under the previous version of the licence for publication. We would like to apologise for this and assure all Authors affected that we will honour the new licence terms, as described above. If you have any questions about this, please contact the Cochrane Editorial & Methods Department (emd@cochrane.org).

2

 

Open access changes:

  • Amended to reflect the introduction of green open access.
  • Introduces the new right for authors to post the final accepted version of the Protocol or Review (in a format specified by the Publisher) in an institutional repository or any repository mandated by the author’s funder, such as [insert an appropriate example], 12 months after publication.
  • Introduces text to explain automatic deposition to PMC and free access on CDSR 12 months after publication.
  • It also clarifies the right to post the Protocol or Review as an electronic file on the author’s own website and/or the author’s institution’s intranet (previously stated website), using the PDF version of the article available in the Cochrane Database of Systematic Reviews. These new terms are backdated to 1 February 2013 for all authors who have signed the Licence for Publication Form between 1 February 2013 and today.

Other changes:

  • New sections added to the Archie and RevMan versions (were already included in the Cochrane Policy Manual version): UK Government work (Crown Copyright); US Government work; Other Government work; World Health Organization (WHO) work.
  • New addition: National Institutes of Health (NIH) grantees.
  • Minor editing to the introductory text in italic as shown in the Policy Manual and RevMan versions (not needed in the Archie version).

Addendum to licence for publication of a World Health Organization (WHO) manuscript as a Cochrane Review Review :

  • Corrected the number of the addendum clauses.
  • Updated the following sentence in Clause 7 to include non-WHO author rights: “The preferred format is “The World Health Organization and [Author X] and [Author Y] retain copyright and all other rights in their respective contributions to the manuscript of this Review as submitted for publication”.”
  • Addendum has been prepared as a Microsoft Word (97-2003) file for authors to download from the Cochrane Policy Manual.

1

— (Contact the Cochrane Editorial & Methods Department (emd@cochrane.org) for information about earlier versions.)

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Licence version

Release date

Explanation of changes from previous version

3

 

Updated contact details and link for permissions.

 

Updated for consistency with standard licence for a Cochrane Review, version 4.

1

New.

Creative Commons | Cochrane Editorial

Licence version

Release date

Explanation of changes from previous version

2

 

Updated contact details and link for permissions.

1

New - based upon Creative Commons CC BY-NC licence for a Cochrane Review, version 3.

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Addendum version

Release date

Explanation of changes from previous version

1

New.

PAHO addendum | Standard licence | Protocol or Review 

Addendum version

Release date

Explanation of changes from previous version

2

  • Updated title to be consistent with the PAHO Creative Commons addendum.
  • The ‘INSERT TITLE’ section of Clause 1 was removed.
  • In Clause 1, the sentence in parenthesis referring to non-PAHO authors was removed.
  • In Clause 5, a contact email address for seeking permission to re-publish was provided and the postal address for John Wiley and Sons Ltd. was removed.
  • Clause 6 was split. The content of that section now forms two Clauses. Clause 7 now starts at the sentence beginning with ‘PAHO agrees that any and all copies of the Review’. All Clauses following this have been re-numbered.

1

 

New.

PAHO addendum | Creative Commons licences | Protocol or Review

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Proposals for new Cochrane Reviews: editorial management

Date

Section

What's new

 

Review proposal forms
  • Renamed "Managing title registration (for Cochrane Review Groups)" to "Review proposal forms". Removed historical note that these forms, developed by the Cochrane Editorial Resources Committee (since disbanded), were previously called Title Registration Forms and were renamed "review proposal forms" in 2013.
  • Updated to latest version of forms.

 

Editorial process (titles)Collated relevant information; added the flowchart (previously linked to Managing expectations: what does Cochrane expect of authors, and what can authors expect of Cochrane?).

 

General
  • Title change from "Registering titles for new Cochrane Reviews" to two sections "Cochrane Review proposals" (for prospective authors) and "Managing proposals for new Cochrane Reviews".
  • Removed text about registering diagnostic test accuracy reviews (out of date).

Open access

Date

Section

What's new

 

Gold open accessClarified that PDF version submitted is set out in the licence for publication forms.

 

Green open accessClarified that PDF version submitted is set out in the licence for publication forms.

 

Policy overview (open access)New page for this overview; and added subheading and text for Editorials.

 

Green open accessClarification of green open access arrangements for Cochrane Reviews and protocols.

 

Open access policyGreen open access policy was updated.

 

Open access policy (first version)Open-access options were introduced for the Cochrane Database of Systematic Reviews (CDSR).

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Date

Section

What's new

 

Inviting peer reviewers

Redirected link to Peer reviewer conduct from previous reference to a 'Resources for peer reviewers' page.

 

Exceptions to named peer review: special casesNew page added for the post-implementation phase.

 

Type of peer reviewAdded in text in italic: Note that Consumer peer reviewers are exempt from the named peer review process, and may remain anonymous if they wish to do so. (Consumers still follow the policy for Declarations of potential conflicts of interest for peer reviewers).

 

Peer review policyRemoved "Note: this policy is currently being implemented across all Cochrane groups. It will be implemented fully by all Cochrane groups by January 2019."

 

Type of peer reviewAdded statement regarding consumer reviewers remaining anonymous.
May 2018Peer review policyOrganizational peer review policy published: ADD ACKNOWLEDGEMENTS

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Date

Section

What's new

 

General update

Policy focuses on Cochrane Database of Systematic Reviews (CDSR) and section heading reflects this.

General revisions for currency.

Removed following sections as information available on the Cochrane Library: Permission  Permission to re-use of material from the Cochrane Library website; Reprints of Cochrane Review

Removed following section as information available on the Handbook Cochrane pages: Permission to re-use material from the Cochrane Handbook for Systematic Reviews of Interventions 

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DateSectionChange

 

Across policyMinor revisions for currency and updates of contact details.
September 2014n/aNew policy; the following group of people contributed to the development of this policy: Ann Jones, Anna Hobson, Gavin Stewart, Harriet MacLehose, Karin Dearness, Laura Prescott, Liz Wager, Paul Garner, Peter Tugwell, Phil Wiffen, Ruth Brassington, Sera Tort. The starting point for this policy was text drafted by Liz Wager and Phil Wiffen on publication ethics, including plagiarism.

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DateSectionChange

 

Across policyMinor revisions for currency and updates of contact details.
September 2014n/aNew policy; the following group of people contributed to the development of this policy: Ann Jones, Anna Hobson, Gavin Stewart, Harriet MacLehose, Karin Dearness, Laura Prescott, Liz Wager, Paul Garner, Peter Tugwell, Phil Wiffen, Ruth Brassington, Sera Tort. The starting point for this policy was text drafted by Liz Wager and Phil Wiffen on publication ethics, including plagiarism.

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Date

Section

What's New

 

Policy: rejection of Cochrane ReviewsMoved 'definitions' from a standalone section and into the 'Policy' section. Edited wording of 'withdrawn' definition.
August 2017New policyAdded to policy resource.

Rejection policy: editorial management

Date

Section

What's New

  

Implementing the rejection policyAmended instructions for unpublished Cochrane Review or unpublished update of a Cochrane Review (on the history tab).
August 2017New policyAdded to policy resource.

Reporting search dates in Cochrane Reviews

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Date

Area

Note

General

Following sections removed:

  • RevMan and Archie general information (available on separate sites, including Archie Help)
  • Cochrane Register of Studies (available on separate site)
  • Publication cycle and interaction between Cochrane and publisher systems (outdated; may be updated in the future)
  • Readability (redundant)
  • Cochrane Editorial Unit pre-publication screening of new Cochrane systematic reviews of interventions (redundant)
  • Copy-editing: Cochrane Style Manual (redundant; duplicates info in the Cochrane Style Manual space)Process for serious errors (out of date and incorporated in other policies)
  • General Cochrane Database of Systematic Reviews and Cochrane Library information, including descriptions, overview of access options, permissions and reprints, editorial team, Oversight Committee, publisher information (available on the Cochrane Library)
  • Cochrane evidence summaries (out of date; available elsewhere)
  • Derivative products (out of date)
  • Partnership products (out of date and superseded elsewhere)

 

Introduction to Publish When Ready 

Document prepared for the move from monthly publication to 'when ready' publication for Cochrane Reviews and protocols for Cochrane Reviews. Covered following areas: About Publish When Ready (general information); Publish When Ready publication steps and schedules; Author and editing steps; Impact on other databases and published content; Changes for dissemination activities, including press releases; Publication reports; Upon publication in the Cochrane Database of Systematic Reviews (CDSR) and The Cochrane Library; and Support and training. Previously hosted on https://community.cochrane.org. Updated: minor update 26 November 2014, introduced initially in June 2013. Download PDF

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