How to use the validation report in the review

1. Validation report

You can see validation errors and warnings relevant to your review on the Dashboard. Expand or collapse the Validation menu to view further details.

Validation errors and warnings are also visible in the right-hand Context pane. Use the links to navigate to the next issue you need to address. 

You will need to resolve any errors before submitting your work for editorial approval.


2. Rules that are validated in RevMan Web

Type

Section

Validation rule

Review stage

Description

Error

Abstract

Abstract cannot exceed 1000 words.

R

The abstract cannot be longer than 1000 words (word count: [count])

Error

Figures

Figure should be linked from text.

P + R

Figure is not linked from the text.

Error

Additional table

Table should be linked from the text.

P + R

Table is not linked from the text.

Error

Analysis

An active choice af labels for graph axes is required. 

R

The default graph label 'Favours [experimental]' must be changed.

Error

Dates

Date of Search cannot be empty.

R

Date of search is empty.

Error

Plain language summary

Summary cannot exceed 700 words.

R

The plain language summary cannot be longer than 700 words (word count: [count])

Error

Published notes

Cannot be empty for withdrawn reviews.

P+R

Published notes does not contain the reason for withdrawal. Provide brief explanation why the review was retracted. See EPPR.

Error

Summary title

Default text '[Summary title]' should be modified.

R

The plain language summary title is empty.

Error

Analysis

Synthesis PICO not completed.

P+R

Synthesis PICO is not completed. The review cannot be checked in until outcome and interventions have been specified.

Error

What's new

Section cannot be empty unless protocol or review is new.

P+R

What's new is empty.

Error

Differences between the protocol and review

Field cannot be empty.

R

Differences between protocol and review is empty.

Error

Main text sections

Mandatory text sections (depending on stage) and activated text sections (under mandatory parent sections) cannot be empty. Most main text sections are mandatory with three exceptions. Acknowledgements, Published notes, Contributions

P+R

[Section] is empty.

Error

Event

Only events relevant to the current stage are allowed.

P+R

Event is not allowed at [Protocol/Full review] stage.

Error

Event

Description cannot be empty.

P + R

Description is empty.

Error

Dates

Date of Search cannot be in the future.

R

Date of Search is in the future.

Error

Dichotomous study data

Events <= Total

R

The number of events cannot be larger than the number of totals.

Error

What's new

Only one declaration event is allowed.

P + R

More than one declaration event ('New citation' or 'No longer being updated').

Error

Event

Withdrawn reviews only support Amended events. 

R

Withdrawn reviews only support Amended events.

ErrorWhat's newIf an Updated event is present, there must be a New citation event.RAn updated event is present without declaring a new citation.
ErrorDatesAssessed as Up-to-date cannot be empty.RAssessed as Up-to-date is empty.
Error

Included study, Excluded study

Study should have at least one reference.

R

If a Study ID is inserted in the References to studies section, a reference must be added

ErrorDatesAssessed as Up-to-date cannot be in the future.RAssessed as Up-to-date is in the future.

Warning

Studies

All fields in study characteristics should not be empty at the same time.

R

Study characteristics are missing.

Warning

Additional reference

Reference should be linked from the text.

P+R

Reference is not linked from the text.

Warning

Figures

The recommended Number of figures has been exceeded

 

The recommended maximum number of figures (6) has been exceeded - please remove [n].

Warning

Additional table

Links to tables should follow a sequential order.

P + R

Additional tables are not linked in sequential order.

Warning

Figure

Links to figures should follow a sequential order.

P + R

Figures are not linked in sequential order.

Warning

Appendix

Links to appendices should follow a sequential order.

P + R

Appendices are not linked in sequential order.

Warning

Reference

All fields should not be empty at the same time.

P+R

Reference is empty.

Warning

Reference

Required fields should not be empty.

P+R

[Field name] is empty.

Warning

What's new

If a New citation event is present, there should usually also be an Updated event.

R

A new citation is declared without the review being updated

Warning

Cochrane review reference, Cochrane protocol reference

The DOI identifier should be specified correct.

P + R

DOI should be corrected according to these examples: 10.1002/14651858.CD123456 or 10.1002/14651858.CD123456.pub2

Warning

Cochrane review reference, Cochrane protocol reference

SO field should be 'Cochrane Database of Systematic Reviews'.

P + R

Journal/Book/Source should be Cochrane Database of Systematic Reviews.

Warning

Cochrane review reference, Cochrane protocol reference

Should have DOI identifier.

P + R

DOI is missing.

Warning

Comparison

Should not have empty analyses.

R

One or more analyses have no associated study data.

Warning

Inverse variance analyses or subgroup

Option to enter number of participants has been selected, but no data have been entered for any studies.

R

The option to enter number of participants has been selected, but no data have been entered.

Warning

Other data type analyses

No column heading should be empty.

R

One of the column headings is empty.

Warning

What's new

If an Updated event is present, the Date of search should be less than 12 months old.

R

The What’s new Event 'Updated' is selected but the Date of search is more than 12 months ago.

Warning

Sources of support

Section could not be empty.

P+R

No sources of support listed.

 R= Full Review stage
 P= Protocol stage


3. Rules where the error or warning is prevented in RevMan Web

These errors and warnings cannot be introduced or fixed in RevMan Web so they do not show up in the validation report.

TypeSectionValidation ruleReview stageDescription

Error

Event

Date cannot be empty.

P + R

Date is empty.

Error

O-E and variance study data

V >= 0.

R

The variance cannot be less than zero.

ErrorAdditional tableNumber of columns cannot exceed 25 columns.P + RTable contains more than 25 columns.
ErrorDichotomous study dataTotal > 0.RValue must be an integer greater than or equal to zero
ErrorSummary of findings tableTitle cannot be empty.RTitle is empty.
ErrorComparisonName cannot be empty.RName is empty.
ErrorContinuous study dataSD >= 0 and Total > 0.RStudy data are invalid.
ErrorInverse variance study dataSE >= 0.RStudy data are invalid.
ErrorOutcomeName cannot be empty.RName is empty
ErrorSubgroupName cannot be empty.RName is empty
ErrorAdditional tableTitle cannot be empty. P+RTitle is empty.
ErrorAppendicesTitle cannot be empty.P+RTitle is empty.
Error Additional referencesReferences cannot be reusedP+R[identifier] is already used as an id in included or excluded studies.
ErrorSummary of findings tableTitle cannot be empty.RTitle is empty.
Warning

Analysis

Numbering sequence of subgroups should be unbroken.

R

There is a gap in the numbering sequence - use Renumber.

Warning

Comparison

Numbering sequence of outcomes should be unbroken.

R

There is a gap in the numbering sequence - use Renumber.

Warning

Data and analyses

Numbering sequence of comparisons should be unbroken.

R

There is a gap in the numbering sequence - use Renumber.

Warning

Summary of findings tables

Numbering sequence should be unbroken.

R

There is a gap in the numbering sequence - use Renumber.

R= Full Review stage
 P= Protocol stage



5. Rules that will not be implemented

Type

Section

Validation rule

Stage

Description

Reason for exclusion

WarningDatesAssessed as Up-to-date should not be more than six months after Date of Search.RAssessed as Up-to-date is more that six months after Date of Search.Date assessed as up-to-date is no longer published

Error

Author

Record must be linked to Archie.

P + R

Record is not linked to Archie.

Not editable in RMW

Error

Author (group)

Group Name cannot be empty.

P + R

Group Name is empty

Not editable in RMW

Error

Author (person)

First Name and Family Name cannot both be empty.

P + R

First Name and Last Name are empty.

Not editable in RMW

Error

Author (person)

City cannot be empty for any of the addresses.

P + R

City is empty.

Not editable in RMW

Error

Author (person)

Country cannot be empty for any of the addresses.

P + R

Country is empty.

Not editable in RMW

Error

Authors

Cannot be empty.

P + R

Section is empty.

Not editable in RMW

Error

Contact person

First Name and Family Name cannot both be empty of the Primary Address.

P + R

First Name and Family Name are empty.

Not editable in RMW

Error

Contact person

Department, Organisation, Address 1 and Address 2 cannot all be empty of the Primary Address.

P + R

Department, Organisation, Address 1 and Address 2 are empty.

Not editable in RMW

Error

Contact person

City cannot be empty of the Primary Address.

P + R

City is empty.

Not editable in RMW

Error

Contact person

Country cannot be empty of the Primary Address.

P + R

Country is empty.

Not editable in RMW

Error

Contact person

Email cannot be empty of the Primary Address.

P + R

E-mail is empty.

Not editable in RMW

Error

Feedback item

Title cannot be empty.

P + R

Title is empty.

Feedback section no longer relevant as this is managed in the Cochrane Library

Error

Summary of results tables (DTA)

Cannot be empty.

R

Section is empty.

RMW does not support DTA reviews

Error

Title

Cannot exceed 256 characters

 P + R

Title is longer than 256 characters.

Not editable in RMW

Warning

Plain language summary

Summary should be at least 400 words.

R

[Section] is shorter than 400 words (word count [n]).

Warning no longer relevant

Warning

Abstract

Abstract should not exceed 700 words.

R

Section is longer than 700 words (word count [n]).

Warning no longer relevant

Warning

Analyses (DTA)

Numbering sequence should be unbroken.

R

There is a gap in the numbering sequence - use Renumber.

RMW does not support DTA reviews

Warning

Author (person)

First Name or Family Name should not be empty.

P + R

First Name or Family Name is empty.

Not editable in RMW

Warning

Author (person)

Organisation should not be empty for any of the addresses.

P + R

Organisation is empty.

Not editable in RMW

Warning

Contact person

First Name or Family Name should not be empty of the Primary Address.

P + R

First Name or Family Name is empty.

Not editable in RMW

Warning

Dates

Next Stage Expected should not be empty.

P

Next Stage Expected is empty.

Not editable in RMW

Warning

Dates

Next Stage Expected should not be in the past.

P + R

Next Stage Expected is in the past.

Not editable in RMW

Warning

Dates

Protocol First Published should not be empty for a published review.

R (published)

Protocol First Published is empty.

Not editable in RMW

Warning

Feedback

Numbering sequence should be unbroken.

P + R

There is a gap in the numbering sequence - use Renumber.

Feedback section is no longer edited in RevMan Web

Warning

Feedback item

Links to feedback items should follow a sequential order.

P + R

The order in which Feedback are linked is not correct. Links to Feedback item [n] must come after links to Feedback item [m].

Feedback section no longer relevant as this is managed in the Cochrane Library

Warning

Feedback text section

Section should not be empty.

P + R

Section is empty.

Feedback section no longer relevant as this is managed in the Cochrane Library

Warning

Numeric subgroup

I^2^ test should be < 95% if subtotals are calculated.

R

An I^2^ of [value] represents highly inconsistent findings across studies, and may indicate an error in the data.

Warning no longer relevant

Warning

Tests (DTA)

Numbering sequence should be unbroken.

R

There is a gap in the numbering sequence - use Renumber.

RMW does not support DTA reviews

 Warning

What's new

If a Feedback incorporated event is present, there should be feedback in the review.

P + R

A 'Feedback incorporated' event is included, but the Feedback section is empty.

Feedback section no longer relevant as this is managed in the Cochrane Library

 R= Full Review stage
 P= Protocol stage