Find and Replace

Tracked changes

Please note that it is not currently possible to use the Replace function when tracked changes are switched on. Find works when tracked changes are switched on. To use Replace, you will need to switch off tracked changes. If this causes editing issues for you, please report to support@cochrane.org. 

Find

Click in a textbox where you wish to search.

You have two options to activate the Find and Replace plug-in:

  1. Use keyboard shortcut Ctrl + F (PC); or
  2. Click the magnifying glass icon on the editing toolbar




Enter the word or phrase you wish to locate.

Click Find.

The number of occurences will refer to the textbox in which you are working.




Replace

Enter the word or phrase you wish to locate.

Click Find.

Enter your substitute word or phrase in the Replace with ... box.

Use the settings cog wheel to define case and whole word preferences.

Choose Replace (highlighted occurence) or Replace all (all occurences in the textbox in which you are working).

After using Replace all you will automatically be moved to the next textbox and prompted to search for further examples. 


Move to next example

Hit the Enter key on your keyboard, OR use the down arrow next to Find, to jump to the next occurence in the textbox where you are working.

When you have viewed all occurences in one textbox, hit the Enter key on your keyboard, OR use the down arrow to move to the next box where the word or phrase occurs. 


Browser Find 

To view the total number of occurences of a word or phrase in the document, click outside of all textboxes and use keyboard shortcut Ctrl + F (PC).


Exceptions to Find and Replace

  • Plain Language Summary title: You can use the Browser Find function to search for words in the title, but you will need to Replace manually (if needed).

  • References :

    • Go to the Full text view.

    • Select the References section.

    • Click Expand all in top right hand corner.
    • Place cursor in reference text box to search, find and replace as per the steps outlined above.