The Phrase web editor is divided into three different sections:

1.Main editing section:

The main editor section contains the menu bar on top, the quick access toolbar, and the bilingual document divided into segments.

The quick access toolbar includes the following commands (keyboard shortcuts can be found here):

Bold format

There is no need to use these formatting tools, since the format of the original document will be provided with tags.

Italic format

Underlined format

Subscript format

Superscript format

Undo/RedoUndo/redo last action

Confirm segmentConfirms segment as translated and saves it into TM.

Split segmentSplits a segment in two, the cursor has to be in the source segment to split

Join segmentsJoins the selected segment with the segment below

Delete textDeletes the text in the selected segment


Copies text in the source segment to the target segment 

Insert TagInsert tags; when inserting {1>paired tags<1}, first select the text to get enclosed in tags and only then hit the Insert Tag command. In this way, both tags will be inserted at once around the selected text.

Display hidden charactersToggle to display hidden characters (such as space, non-break space, new line)

Overwrite modeEnables overwrite mode (not currently supported for Chinese, Japanese and Korean)

The bilingual document includes a filter bar where you can filter either the source or the target columns by content-typing the text into the field. You can also filter by other criteria by clicking on the left-hand side arrow (see image below). You can then filter by segment status, pre-translated form, who created/modified/commented on the segment, and you can sort them by first letter, length and repetitions. More information about filtering and sorting.

The bar at the top of the editing window can be used to search and replace terms. Type the term that you want to search for and click on the arrows to display the 'replace' field. Type the new term in this field and click on Replace or Replace all to replace all occurrences in the text.

If it is an acronym or a term that contains capital letters, select the option "Case sensitive":

Under the filters, the actual document displays in segments (rows) and includes seven columns corresponding from left to right to:

2. Preview section

The preview section shows a preview of the source text or the target text, and displays right below the main editing section. You can select to see the preview of the source text, the preview of the translation, or hide the preview from the menu bar (go to Tools>Preview; see image below).

3. Panes section

The panes section displays on the right-hand side of the editor and includes four panes: CAT, Search, QA, and Changes. You can navigate from one to the other by clicking on the corresponding tab at the bottom of the section.

The CAT pane displays matches from translation memory, term base, machine translation and non-translatable matches for each segment. To select one of the options just double-click on it. Click here for more information on the CAT pane

The Search pane displays the results for search queries from the translation memory and the term base. The search can be launched by selecting some text in the source or target and hitting: Ctrl+K for a fuzzy search, Ctrl+Shift+K for an exact search. Click here for more information on the Search pane.

The QA pane displays quality assurance warnings for segments with problems, as identified by QA. It is recommended to run the QA in the Editor before marking a job as ‘Completed’ on the Dashboard to make sure there are no problems (especially tag misplaced). Click here for more information on the QA pane.

You may (de)select any of the QA checks by clicking on the arrow to the right of the 'Run' button (see image below) to display the list and clicking on the corresponding boxes.

The Changes pane displays changes in a segment across all workflow steps (T: translation; E: editing; FR: final review) (see image below). If no changes are available, the Changes pane will be blank. Click here for more information on the Changes pane.