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Permission to co-publish a short version of a Cochrane Review in a journal form

 

Revised: August 2020

 

This form has four sections to be completed by:

  1. The authors (section 1)
  2. Cochrane Review Group editorial team (section 2)
  3. Cochrane Editorial & Methods Department (section 3)
  4. Publisher of the Cochrane Library, John Wiley & Sons Ltd (section 4).

 

Authors must read the following conditions of co-publication that must be met before completing the form. It is the authors’ responsibility to share this form, when completed, with the Editors of the journal and to highlight the conditions included below.

 

  1. Authors must ensure to make a complete statement to the journal editor so they are aware that a submission is based on a Cochrane Review and should share the permission to co-publish form with the journal Managing Editor once it is completed.
  2. The journal version must faithfully reflect the data and interpretations of the Cochrane version. Where journal editing and peer review have resulted in differences in the data or interpretation, these should be discussed with the Cochrane Review Group, and, where appropriate, incorporated into a revised version of the Cochrane Review at the next available opportunity, and with appropriate acknowledgement to the journal’s peer reviewers/editors.
  3. The title of the journal version should indicate that it is a secondary publication   of the Cochrane Review, preferably by including 'Cochrane Review' or 'Cochrane Systematic   Review' in the title.  
  4. The support of the CRG in publishing the Cochrane Review should be acknowledged in an appropriate place in the journal version (e.g. in the Acknowledgements section).
  5. The Cochrane Review must be cited in the reference list of the journal version.
    1. A footnote should be placed on the title page of the journal version to inform readers and documenting agencies that the paper has been published previously, either in whole or in part, citing the primary publication (CDSR); for example: “This article is based on a Cochrane Review published in the   Cochrane Database of Systematic Reviews   (CDSR) YYYY, Issue X, DOI: 10.1002/14651858.CD00xxxx (see   www.cochranelibrary.com for information). Cochrane Reviews are regularly updated as new evidence emerges and in response to feedback, and the   CDSR   should be consulted for the most recent version of the review.”
    2. The Cochrane Review published in the   CDSR   should reference the journal version in the section ‘Other published versions of this review’ as soon as possible after publication of the journal version or when in press.
  6. The authors or journal [to be agreed upon between the authors and journal] will send a link to the journal issue containing a co-published review to: Georgina Smith, Associate Journals Publishing Manager, geosmith@wiley.com

 

If you have any queries, please contact Georgina Smith, Associate Journals Publishing Manager, geosmith@wiley.com .


 

Section 1: authors to complete

 

  1.  

Cochrane Review title

 

  1.  

CD number (same as the Protocol)

 

  1.  

Authors

 

  1.  

Contact author’s contact details (name, email, telephone)

 

  1.  

Year and issue when Cochrane Review published in the Cochrane Database of Systematic Reviews (or anticipated issue if not yet published)

For example: 2010, Issue 1

  1.  

Is this an update of a Cochrane Review that has previously been co-published? If yes, please note whether the review’s conclusions have changed significantly since the previous co-publication or published version of the Cochrane Review, and provide details.

Yes/No

  1.  

State the type of co-publication

Post-publication / same day

  1.  

Journal title

 

  1.  

Does this Journal have a co-publication agreement with Cochrane ?

Yes/No

  1.  

Has the article been submitted to the journal in question?

Yes/No

10a.

 

If yes, what is the manuscript ID or reference provided by the journal for the article that has been submitted? 

 

  1.  

Estimated date of co-publication (if known)

Day/Month/Year

  1.  

All authors of the Cochrane Review should be informed of the planned submission. Does the contact author confirm that they have notified all authors and that all authors are happy to proceed?

Yes/No

  1.  

Do you agree to adhere to all requirements for co-publication (listed above)?

Yes/No

  1.  

Other comments

 

15.

Action: Forward to the Managing Editor of the relevant Cochrane Review Group

 

Section 2: to be completed by the Cochrane Review Group (CRG)

 

  1.  

Cochrane Review Group

 

  1.  

CRG contact person (name, position, and email)

 

  1.  

Date form received from author

Day/Month/Year

  1.  

Does the CRG Co-ordinating Editor give approval for this co-publication? If no, the request to co-publish is denied. Please provide reason(s) for this decision here.

Yes/No

  1.  

Other comments

 

  1.  

Action: If approval is granted, forward to the Cochrane Editorial & Methods Department (emd@cochrane.org) with “Co-publication query” in the subject line.

If approval is not granted, return to the author team.

 

Section 3: Cochrane Editorial & Methods Department (EMD) to complete

  1.  

EMD contact person (name, position, and email)

 

  1.  

Date form received

Day/Month/Year

  1.  

Does the EMD give approval for this co-publication? If no, the request to co-publish is denied. Please provide reason(s) for this decision here.

Yes/No

  1.  

Other comments

 

  1.  

Action: If approval is granted, forward to Georgina Smith, Associate Journals Publishing Manager, geosmith@wiley.com, John Wiley & Sons, Ltd (publisher of the Cochrane Library)

If approval is not granted, return to the CRG Managing Editor to share with the author team.

 

Section 4: Wiley to complete

 

  1.  

Wiley contact person (name, position, and email)

 

  1.  

Date form received

Day/Month/Year

  1.  

Does Wiley grant permission for this co-publication? If yes, date granted. If no, the request to co-publish is denied. Please provide reason(s) for this decision here.

Yes/No

  1.  

Other comments

 

  1.  

Action: Return to the CRG Managing Editor to share with the author team.