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Lorne Becker and Deirdre Beecher Anna Last are at present responsible for any vocabulary requests (adding, merging or editing terms in our Cochrane vocabulary). When you have submitted any request, via the form which is available via your Group space in Confluence, they are automatically logged in JIRA and Lorne and Deirdre Anna will take it from there.


Table of Contents

Workflow process

  1. Requests are logged on JIRA via request form available on each CRG space in Confluence
  2. Lorne will take an initial look at the requests to determine
    1. if they need a clinical input 
    2. if further consultation with requester is required
    3. if request is straightforward
  3. Lorne will deal with a and b, and when resolved Deirdre will take the necessary action to udpate the vocabulary and JIRA ticket
  4. Easily resolved issues will be dealt with by Deirdre and if further issues are discovered, requests to be returned to Lorne
  5. When resolved the Resolved Vocabulary Issues table (available in each Group space) will log the change in status to DONE (NB If you wish to see what has changed recently, this table can be sorted by clicking on the Updated table heading)



Workflow diagram

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Status description


StatusDescriptionTime Frame
BacklogAs soon as a ticket is logged it is given this status
ConsultationDiscussion is required with the requester (or other potentially interested groups) before further action can be taken
No ActionFurther discussion or consultation with requester determines that there are other terms that could be used and therefore not necessary to proceed with request.
Solution identifiedAfter discussion it is apparent the action required is part of a larger issue or change and requires some further work by our Software Developers before the change can be made. The issue has been added to the development "wish list" but is not currently being actively worked on.within months
Ready for DevelopmentThe action required is part of a larger issue that the Software Developers are actively working on or testing.within weeks
Ready for EditorThe term is ready to be added (or any other modifications to be made) to the vocabularywithin days
DoneThe action has been completed i.e. term has been added, merged etc., in the vocabularywithin days


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