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Table of Contents

‘What’s new’ events in Review Manager (RevMan) become the Version History of a protocol or a review when it is published on the Cochrane Library.

Version history

toc

Use ‘What’s new’ events in Review Manager (RevMan) to describe the changes to the protocol or review since it was last published. What’s New events are used to help readers understand the type of change made to a new version of a Cochrane Review (or protocol for a Cochrane Review), such as an amendment, an update, and whether the conclusions have been changed or not. This is to ensure that the history of changes to a review remain with the review the review as new versions are published. 

The information you enter as a description in RevMan is visible to readers. Please explain changes clearly and concisely. 

It is essential to select the appropriate option What's New events as set out in the following Tables, and to provide as much detail as possible to describe the nature of the changetable below. The reasons for this are:

  • To ensure a new citation is applied when appropriate.
    • Note that assigning a new citation generates a new digital object identifier (DOI) and citation in external databases, including PubMed. Changes to the following details can be updated manually in PubMed by Wiley, following an amendment with no new citation: Author order; Author names; Joint authorship; Title; Abstract. Cochrane Support can notify Wiley of relevant changes once the amended review is published. For further information contact support@cochrane.org. 
  • To give readers clear information on what has changed between versions.
  • To select the appropriate what’s new events before publication because these cannot be changed after publication (e.g. it is not possible to ‘undo’ a new citation). 

(lightbulb)Archie/RevMan guidance: While it is technically possible to enter several You can include a maximum of two new ‘What’s New’ events in an updated review, only RevMan. Only information about the changes since the last published version should version should be in the ‘What’s New’ table.

‘What’s New’ events from previously published versions must be moved to the 'History' table in RevMan.

The 'Date' field in RevMan must be populated with the date of publication (or as close to it as possible).

Also see: Digital object identifier (DOI) and website address (URL) of a Cochrane Review and Citation versions: DOIs and URLs.


‘What’s New’ events for Cochrane Reviews and protocols


Use case

Article type

Type of change 

Conclusions changed?

New citation version?

‘What’s new’ events to select in RevMan

Wording displayed for event on the Cochrane Library

‘What’s new’ description to add in RevMan 

AReview
  • Results of a new search:
    • Addition of new studies to Included studies, Excluded studies or Ongoing studies
    • If no new
studies (e.g. the full
    • studies were identified
    • If studies are added to Awaiting classification only, use an Amended event - see below
  • Change in status of a study:
    • Full inclusion of a study previously awaiting classification
)
    • Removal of one or more studies previously included (e.g. when
the
    • studies have been retracted)
  • Any changes to the following sections (except minor typographical errors that do not impact the data or review findings or interpretation): scope of the review (e.g. new outcomes, comparisons, types of participants or developments in the intervention or its delivery); methodology; results (e.g. in effect estimates or confidence intervals), the certainty in the results (as expressed by GRADE ratings); conclusions; Summary of Findings tables; Abstract; and/or Plain Language Summary
  • Where review is changed in response to a Comment/Feedback (beyond minor typographical changes) 

    • Yes

    Yes

    Y

    Y

    (1) Updated

    * OR amended

    AND

    (2) New citation: conclusions changed

    • Minor typographical errors that do not impact the data or review findings or interpretation
    • One or more studies removed from “Studies awaiting classification”
    • New search performed, but studies not fully incorporated into the results of the review (i.e. added to ‘Studies awaiting classification’)**
    • Addition of a comment and/or a reply to the feedback section but with no other changes to the review (apart from minor typographical errors)

    N

    N

    (1) Amended

  • Addition of new studies (e.g. the full inclusion of a study previously awaiting classification)
  • Removal of a study previously included (e.g. when the studies have been retracted)

    • (1) New search has been performed

    (2) New citation required and conclusions have changed


    If a new search was conducted, the search date can be added to the description of the 'Updated' 'What's New' event


    See also Reporting search dates.

     

    No

    Yes

    (1) Updated

    AND

    (2) New citation: conclusions not changed

    (1) New search has been performed

    (2) New citation required but conclusions have not changed

    BReview
    • Any changes to the following sections or elements (except for minor
    typographical
    • text or formatting errors that do not impact the data or review findings or interpretation):
    scope
      • Abstract
      • Plain Language Summary
      • Summary of Findings Tables
      • Scope of the review (e.g. new outcomes, comparisons, types of participants or developments in the intervention or its delivery)
    ; methodology; results
      • Methods
      • Results (e.g. in effect estimates or confidence intervals)
    , the certainty
      • Certainty in the results (as expressed by GRADE ratings)
    ; conclusions; Summary of Findings tables; Abstract; and/or Plain Language Summary
      • Conclusions
      • Licence for Publication type (e.g. Green to Gold Open Access)

    Yes

    Yes

    (1) Amended

  • Where review is changed in response to a Comment/Feedback (beyond minor typographical errors) 
  • Where one or more of the studies has a published expression of concern, and a note of caution is added to the published review, pending further information
  • Post-publication change in authorship (see Changes in authorship)
  • Incorrect author affiliation published

    • N

    Y

    (1) Updated* OR amended

    AND

    (2) New citation: conclusions

    not

    changed

    * 'Updated' must only be used when a new search was completed AND studies were fully incorporated; see **.

    ** Studies are fully incorporated into the Cochrane Review if added to the included studies, excluded studies, ongoing studies, or studies awaiting classification (only if all reasonable efforts to integrate it into included, excluded, or ongoing have failed), or no new studies identified in search. Studies are not fully incorporated if studies identified by the search are added to studies awaiting classification only (see exception above). See ‘Reporting search dates’ for further information.

    Withdrawing a published Cochrane Review

    The withdrawal of a published Cochrane Review or a protocol for a Cochrane Review automatically creates a new citation version. To withdraw, see the policy and editorial management information, and follow the steps in Archie Help.

    What’s New events for protocols for Cochrane Reviews

    (1) Amended

    (2) New citation required and conclusions have changed

    Concisely describe what has changed and any resulting change to conclusions, including direction and magnitude of effect and certainty of evidence (1-2 sentences maximum). 

    For example: Amendment to Analysis 1.2 due to prior data entry error. GRADE rating for [comparison, outcome] amended from moderate certainty evidence to low certainty evidence.

     

    No

    Yes

    (1) Amended

    AND

    (2) New citation: conclusions not changed

    (1) Amended

    (2) New citation required but conclusions have not changed

    CProtocol

    Type of change

    Change

    New citation version?

    ‘What’s New’ events to select in RevMan
    • An important change to the objectives or scope of the proposed review (e.g. new outcomes or changes to the priority or definition of the outcomes, comparisons, methodology, types of participants or developments in the intervention or its delivery)
    Major change

    Not applicable

    Y

    Yes

    (1) New citation: major change

    (1) New citation required and major changes

    DReview or protocol
    • Minor typographical
    errors 
    • errors that do not impact the data, findings or interpretation
    • Changes to information presented in the background section that will not otherwise affect the eligibility criteria (e.g. amending definition or burden of disease, or updating supporting references)
  • Addition of a Comment and/or a response to the feedback section but with no further changes to the protocol (apart from minor typographical changes)

    • Amended

    N

    (1) Amended

    • Where protocol is changed in response to a Comment/Feedback
    • Post-publication change in authorship (see Changes in authorship)

    Amended

    Y

    (1) New citation: no major change

    • One or more studies removed from ‘Studies awaiting classification’
    • New search performed, but studies not fully incorporated into the results of the review (i.e. added to ‘Studies awaiting classification’)*
    • Republishing a withdrawn review to add new information to the withdrawal notice (e.g. to indicate that the review has been superseded by a different review)
    • Addition of an Editorial note (see Editorial notes)
    • Changes to author details (see Authorship policy and note above on citations in PubMed). Please note that we do not currently do amendments to correct author affiliations or emails. Authors are asked to confirm their contact information is correct when they review their proofs. If you have any queries about this, please contact support@cochrane.org. 

    No

    No

    (1) Amended

    (1) Amended

    Withdrawing published Cochrane Reviews

    The withdrawal of a published Cochrane Review or a protocol for a Cochrane Review automatically creates a new citation version. To withdraw, see the policy. guidance, and process.