Date: Fri, 29 Mar 2024 07:45:31 +0000 (UTC)
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The steps described below assume that the most recent version in=
Archie has been approved for publication by the CRG in accordance with the=
usual editorial workflow; and that the review to be published is a new cit=
ation version and therefore requires completion of Licence for Publication =
Form by all authors.
Publish a review
- Ensure the latest version of the review has been submitted from RevMan.=
- Right-click the review in the Resources tree view and choose Publish. T=
he Publication Wizard opens.
- Ensure the review is ready for publication, with current contact detail=
s.
- Check the box to Update Contact Details from Archie.
- Click Preview Published PDF to check the contact details and formatting=
.
- Click Compare to view the differences between the previously published =
version and the version to be released for publication.
- Click Next. The Validation check is run. If there are errors you cannot=
proceed, and must click Cancel to end the wizard.
- If there are validation warnings, but you wish to ignore them, check th=
e box to confirm this and click Next.
- If you do not want the review published as soon as possible, specify a =
delivery date and time. The earliest Archie will release a review is after =
a 2 hour cool-off period, so this is the default time.
- The time is shown in your local time zone, which is indicated after the=
field, e.g. "GMT+10".
- Click Next.
- If relevant, choose Gold open access. Select the Publish Under Gold Ope=
n Access License option, and pick the appropriate license type from the lis=
t. Add the relevant addendum if necessary (see screenshot below).
- For more information see the EPPR pages on Gold Open=
Access, WHO and PAHO addenda, and Further =
information on Open Access for Managing Editors.
- Choose post-completion actions for Review Phase and License for Publica=
tion forms. In general, we recommend that you accept the default for the re=
view to be returned to the Authoring Phase, and for citation versions, to h=
ave information sent to authors on how to complete Licence for Publication =
forms.
- Click Mark for Publication. The wizard closes, and the review is now li=
sted in the Publication Pipeline as Pending Delivery.
Please note that when publishing an amendment to a review that was publi=
shed under a gold open access licence, the Publication Wizard shows the lic=
ence information as read-only.
Suggested checks
Before you mark a review for publication you should check all tabs in th=
e review's Properties in Archie.
- General: Is stage correctly set ?
- People: Document Roles correctly assigned?
- Topics: Linked to Topics List?
- History: Compare with previous version or with previously published ver=
sion for further reassurance.
- Advanced: Check Status and Next Stage Expected.
- Workflows: Check you have completed the tasks in milestone H.
See also Managing Li=
cence for Publication forms, Publishing
Undoing publishing
Undoing the Publish action is not the same as withdrawing a review, but =
simply a way of undoing a recent Publish action. The Undo Publish option is=
only available for reviews that have a version marked for publication and =
has the effect of removing the 'For publication' status from that version. =
To use this option, right-click the review and choose Undo Publish.
To undo the publi=
shing of a review
- Locate the review in the Resources tree view or by searching.
- Right-click the review and choose Undo Publish.
- Click OK to verify that you wish to clear the status from the version c=
urrently marked for publication.
- Click OK.
Note: The Description for a versio=
n being unpublished will only be changed if it has not been modified. i.e. =
is still the original 'For publication'.
See also Changes to =
published reviews that require republishing.
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