Editorial team roles

Role types in Editorial Manager

Everyone with a role in your group in Archie has a person record in Editorial Manager and is searchable via the People Search function.

Roles assigned to people in Editorial Manager do not exactly match the roles in Archie. There are three main types of roles relevant to review groups in Editorial Manager: Authors, Reviewers and Editors.

  1. Author: everyone with an account in Editorial Manager will have an Author role by default. Every user is therefore able to submit an expression of interest if they choose to.
     
  2. Reviewer: everyone with an account in Editorial Manager will have a Clinical reviewer role by default. Reviewers can read files, make comments, and recommend decisions, but cannot invite other reviewers, make decisions or notify authors of decisions.
     
  3. Editor: can assign reviewers to provide comments, can make editorial decisions and notify authors of decisions, can provide input via Discussions. See also Permissions linked to editorial roles.

Adjust your default login role

You may find it easier to change your default login role so that you always land in Editorial Manager as an Editor. 

Log in to Editorial Manager and choose Update My Information in the top left-hand toolbar.

Under Login Information choose Default Login Role > Editor from the dropdown menu.

Scroll to the bottom of the page and Submit.

Allocate roles

When you start to use Editorial Manager, you will need to allocate additional roles and permissions to your editorial team members. 

  • Search for the person to whom you need to allocate a role.
  • Click on the person's name in the search results to open User Information.
  • Under Editorial Role select the relevant role for the person (see below table of roles in Editorial Manager). You can only add one editorial role per person.
  • Select Board Member? Yes for everyone who has an editorial role in your group in Archie. The designation Editorial Board Member in EM, acts as a flag on an editor's record to enable you to identify core group editors when searching. 


Board Member?

The designation Board Member in Editorial Manager is equivalent to CRG staff and group editors. This designation is optional for Feedback Editors.


Scroll to the bottom of the page and Submit.

Add People flags

You can add flags to people's record in Editorial Manager to show which group they belong to. See Flags.

Editorial roles in Archie and Editorial Manager

The table below shows how roles in Archie map to roles in Editorial Manager.

Contact Editors have different functions in different Cochrane review groups, and may therefore be assigned different roles in Editorial Manager dependent on how the group uses Contact Editors. If your Contact Editors need to be able to invite reviewers, make editorial decisions (accept, minor revision, major revision or reject) or inform authors of decisions, they should have an Editor role in Editorial Manager. If they do not perform those functions, they do not need an editorial role (and can provide comments – i.e. specialist review – as ‘Reviewers’).

Archie Group Role

Editorial Manager default role


Author

Editor

Reviewer

Editorial board member? (CRG Staff and group editors)


Yes / No

 

We recommend everyone who has an editor role in Archie is designated an Editorial board member in Editorial Manager (CRG staff, Contact Editors). This designation is optional for Feedback Editors.

Peer reviewer role


Clinical
Consumer
Information specialist
Methods
Statistical


Editorial role


Assistant Managing Editor
Coordinating Editor
Derivative Product
Diagnostic Test Accuracy
Editorial Assistant
Handling Editor
Information Specialist editorial staff
Managing Editor
Senior Network Editor


Assistant Managing Editor

Editor

Yes

Clinical (default option unless specific reason to assign another role)

Assistant Managing Editor

Coordinating Editor or Deputy

Editor

Yes

Coordinating Editor

Consumer Reviewer

Reviewer

No

Consumer

None

Editor (who acts as a Contact Editor – assigning reviewers, making editorial decisions and/or will be asked for input via Discussions)

Editor

Yes

Clinical (default option unless specific reason to assign another role)



Handling Editor

Editor (who provides comments only i.e. specialist peer review and will not be asked for input via Discussions)

Reviewer

Yes

None

Editorial Assistant

Editor

Yes

Editorial Assistant

Feedback Editor

Reviewer

Yes / No 

Handling Editor

Information Specialist or Assistant

Editor

Yes

Information Specialist

Information Specialist editorial staff

Managing Editor

Editor

Yes

Clinical (default option unless specific reason to assign another role)

Managing Editor

Statistician

Reviewer

Yes

Statistical

None

Multiple Managing Editors

Many CRGs have more than one ME. You can allocate the ME role in EM to as many people as you need to in your group.

  • One ME will always be designated the primary ME (Corresponding Editor) and will see Direct-to-Editor New / Revised Submissions on his or her main menu. See Corresponding Editors.

You can ensure other MEs are aware of these new submissions by:

  • Proxying as the primary ME (e.g. if the primary ME is on annual leave) and assigning any new submissions to other team members. See Assign Editor.
  • Adding additional email addresses to the primary ME's record in EM, so that other people also receive email notifications regarding new submissions. For instance, if you have a group email address (e.g. CochraneCRG@outlook.com) you can add this address to the primary ME's record to allow notifications to the group mailbox. Other team members can then search for these submissions in the system to assign them to other team members.


Support can help

Contact Support if you need to find out who receives Direct-to-Editor New / Revised Submissions for your group, or to change the person who receives them. 

We can also make suggestions for managing notifications.