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Permissions derived from Group Roles range from 'minimum' to 'maximum' and pertain only to resources (people, reviews, etc.) within the group. For example, the default for the Editor role is to have the Low permission level for Reviews. This means that an Editor in a CRG is allowed to read published versions of reviews within that one CRG.

Note: Menu items that user does not have permission to use are disabled.     

The following permission levels can be assigned to a group role:

Level

CRS

Group

Files

Notes

Person

Review*

Workflows

Max     

Create and delete records.

Edit group properties (Topics, Subscription). Submit Monitoring forms.

Delete folders and files.

n/a

Create user accounts. Export more than 25 records.

Create new. Delete. Publish. Revert versions. Manage CoI and LfP forms.

Abort and delete workflows. Edit workflow and email templates.

High

Edit records.

Create and edit event in group's Calendar. View group reports.

Create and edit folders and files. View Security tab.

Edit Group / Administrative notes.

Create, Edit and Delete Persons. Assign Group roles. View hidden fields.

Edit Properties (Phase, Stage, Status and Topics). Read Authoring versions. Edit in Authoring Write Phase. Access online editor.

Start and edit workflows (includes ability to send emails).

Med

Read records.

n/a
 

View folders and their contents.

View Administrative notes.

n/a

Read editorial, shared and To be published versions (Note: also affects reviews the person has an author role for). Edit in Editorial Write Phase. View and assign all roles. View CoI and LfP forms.

View details.

Low

View records

n/a

n/a

n/a

View all persons in Archie.

Read published versions.

View.

Min

None.

None. (All users can view all groups in Archie.)

None.

View Group notes. (All users can read Public notes for resources they can view.)

None. (All users can edit own record)

None. (All users can view the properties of all reviews in Archie, but not read the contents.)

None. (All users can view their own tasks.)

*The Review column is only available for groups that have the relevant document type.  

Note: Changing the permission levels for a role will only affect the role within the group this was done in. Role permissions affect every current or future user who has that role in the group.

Defaults for CRG Group Roles (list updated March 2019):

Note that contacts with Group Roles 'Possible contributor', 'Other' and 'Mailing list' do not have permission to access Archie. 

Role       

CRS

Group

Folder

Notes

Person

Review

Workflow

Administrative assistant

Min

High

High

High

Max

High

High

Affiliated Researcher

Min

Min

Min

Min

Low

Min

Min

Assistant ME

Medium

Max

Max

High

Max

Max

Max

Assistant Information Specialist

Medium

Min

High

Medium

Low

Medium

Low

Author

Min

Min

Min

Min

Low

Low

Min

Consumer Co-ordinator

Min

Min

High

Medium

Low

Medium

Min

Consumer Referee

Min

Min

Min

Min

Low

Low

Min

Co-ordinating Editor

Medium

Max

Medium

High

Low

Medium

Medium

Editor

Min

High

Min

Medium

Low

Low

Low

Referee

Min

Min

Min

Min

Low

Low

Min

Feedback editor

Min

High

Min

Medium

Low

Medium

Low

Handsearcher

Min

Min

Min

Min

Low

Low

Min

Other








Mailing list








Possible contributor








ME

Medium

Max

Max

High

Max

Max

Max

Staff

Min

Min

Min

Medium

Low

Low

Min

Statistician

Min

Min

Min

Min

Low

Medium

Min

Super User*

Max

Max

Max

High

Max

Max

Max

Translator

Min

Min

Min

Min

Low

Low

Min

Information Specialist

Max

Max

Max

High

High

High

High

*Super User is the only role that can Edit Permissions in a group, which allows choosing roles in use and edit their associated permission levels. Super User permissions cannot be edited.

To set permission levels for a role


  1. From the group's Properties, click the Roles tab.
  2. Click the role you wish to modify. It will be highlighted in blue.
  3. Click Edit.
  4. Choose the levels you wish to be in effect for each resource type.  
  5. Click OK.   
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