When a review has been left as checked out from Archie for one week, Archie sends an automatic reminder to the persons' primary email. If the review continues to be left checked out, a new reminder will be sent every week after that.
Example email:
Subject: Review left as checked out: [Review Number] - [Title] |
Dear [Name],
Your review [Review Number] - [Title] has been checked out from Archie for more than a week (specifically since [Date]).
There are two reasons why reviews should not be left as checked out for too long:
A. The best way to ensure that you are working on the current version of the review is to always check it out from Archie for every working session and then check it back in at the end.
B. Keeping a review checked out will prevent others from working with it.
Our advice for what to do next depends on why the review is checked out:
IF YOU ARE ACTIVELY WORKING ON THE REVIEW:
- Check it in to save a backup.
- Then check it out again to continue working.
IF YOU KNOW (OR THINK) YOU HAVE MADE CHANGES TO THE REVIEW
- Locate the review file and check it in.
IF YOU HAVE NOT MADE ANY CHANGES
- Use Undo Checkout in Archie. You can use this link to find the review:
<link> (requires login), then right-click the review and choose Undo Checkout.
This is an automated message generated by Archie. For more details on this message and how to carry out the above actions see Archie Help:
<https://documentation.cochrane.org/display/Archie/Review+left+as+checked+out+reminders> |