The preferred way of creating a new review is to use Archie to create a Registered Title. New reviews can be blank or use an existing review file as a template. A new review will also be created if a Super User checks in a previously unknown review from RevMan, but this should generally be avoided.
Only those with Maximum review permissions (typically MEs or Super Users) in a group can create new reviews.
To register a new Title
- Choose File > New > Review... to start the Review Wizard.
- On the opening screen of the Wizard, choose the Review Type, then Click Next.
- Choose Register a Title, then click Next.
- If you have permission to create reviews in multiple CRGs, select the relevant CRG from the pull down list.
- Enter a review number (optional), then click Next.
Tip: Archie does not require that review numbers are unique, but if you enter a number that is already used in your CRG, the Review No. background will turn red: .
- Enter the new Title and click Next. The Wizard does an automatic search for potential duplicates. If a title is found that seems to overlap with the one you are registering, click Cancel and investigate further. Else click Next.
- Choose a review that will be used as template for the new review, or leave blank to create an empty review, and click Next. There are two buttons to use when you pick a template. The first one lets you find any Archie review, the second one lets you browse your group's Files folder rm5 files. When you base a new review on a template, all the template's content will be copied into the new review. See 'Review templates' below.
- Assign a Contact Person and one or more Authors. To do this, select a Document role from the pull-down list, select a Person, and click Add. Repeat as necessary. If the person you are looking for does not have a record in Archie, you can create a record directly in the Select Person window. Click New person and follow all instructions in the Person Wizard. When you are finished adding authors, click Next.
- Assign any relevant topics (optional), and click Next.
- Confirm the Document role and Person information, and click Finish. The new Title appears in the Resources tree view under Registered Titles in the Reviews folder (try View > Refresh if you are not immediately able to see it).
Reviews are divided into five types. Four of these have fully established content and methods:
- Intervention review
- Diagnostic test accuracy review
- Methodology review
- Overview of reviews
The fifth type, 'Flexible review' is currently experimental, and should only be used in agreement with the relevant Methods community (if in doubt consult with the CEU Methods Co-ordinator). The type is divided into three subtypes:
- Prototype - non-specific format
Non-standard title format
It is possible to register titles that do now follow one of the three standard formats. But whenever a title in non-standard format is created, notification will be sent to the Editorial Unit. They may contact you with advice on how to bring the title into one of the standard formats.
New reviews can be either blank or based on any existing review or rm5 file stored in Archie. A typical use of review templates is providing authors with a review that is pre-filled with instructions or boilerplate text.
You can use any review or rm5 file you have access to - also from other groups. Templates can only be applied when creating a review.
To create a template file
- In RevMan, create a new review.
- Add all the desired content for your template.
- Save the review as a rm5 file. By including "Template" in the file name, it will be easy to identify later.
- In Archie, locate or create the folder where your templates should be kept, and add the rm5 file you just created as a file stored in Archie (see Creating folders and files). The template can now be used for new reviews.
Review Groups may want to create Vacant Titles to maintain a record of topics or titles that they hope will someday become reviews, but which have not yet been registered to specific authors. This might be a way, for example, of keeping a record of high-priority topics that have not yet been covered by the Group. Similarly, Vacant Titles can be used for previously registered but now relinquished titles of important topics, or for keeping a record of informal contacts with potential authors. These usages are not, however, mandatory, and Groups may prefer not to use the stage Vacant Title at all.
Note: If you have an inactive Protocol that you hope will become re-activated, you may consider having it listed as a Vacant Title. However, if the Protocol has previously been published, you cannot set the stage back to Vacant or Registered Title.
Vacant Titles are created in the same way as Titles (see above), except that you choose Vacant Title on the second screen of the Wizard and do not need to assign a Contact Person or Authors.
See also Splitting and merging reviews.