Many of the documents in Archie are intended for publication in the Cochrane Library. Publication of a document from Archie takes place in two steps:
- A user marks the document for publication within Archie, using the Publication Wizard. This creates a special version of the document with the description 'For publication'. Users can then check the document out, make further changes, and check the document back in as a new draft version without affecting the version marked for publication.
- At regular intervals, the versions marked for publication will be delivered to the publisher. For reviews and translations this will happen every 15 minutes.
Publication status is shown in two ways in Archie:
- The overall publication status of a review is indicated in the Reviews folder (or if used, its subfolders, for example Protocols) under Resources using one of three icons (b, d, or e in Figure 1). In addition, the open blue circle (icon a in Figure 1) is shown in a separate column if the most recent version is a draft.
- Each version of a review or translation has a status that reflects whether that version is a draft, has been marked or submitted for publication, or is published. The versions are listed on the History tab of the document's Properties, where their publication status is indicated using a combination of icons (a, b, c, and d in Figure 1) and text descriptions (see Document versions).
IMPORTANT - the full version history of a review including all drafts is available in RevMan Web. Only submitted versions are visible within Archie.
Figure 1. Publication status progress and icons
Legend to Figure 1:
Reviews folder usage
History tab usage
Shown in a separate column when the latest version is a draft.
Used for draft versions.
b. To be published
Used for reviews where no previously published version exist and a new version has been marked for publication, awaiting submission on the next deadline.
Used for versions that have been marked for publication, awaiting submission on the next deadline.
c. Submitted for publication
Not used in Reviews folder.
Used for versions that have been collected by the publishers for publication in the forthcoming Issue of the Cochrane Library
Shown if a published version exists, and no later version has been marked or submitted for publication.
Used for versions that have been published.
e. To be republished
Shown when a published version exists, and a later version has been marked for publication.
Not used for versions.
Note: Reviews where Licence for Publication forms are missing will have a red publication status icon: .
Note: Reviews which exist in Archie but which have been removed from the Cochrane Library have the status 'No longer published'. This is shown with a dark grey publication status icon
Note: The 'To be published' and 'To be republished' status may persist for a short time immediately after the deadline while the publisher processes the submission.
Time to publication
When a Cochrane Review is marked for publication in Archie, the time to publication from is dependent on how long it takes authors to complete all Licence for Publication forms. Once a review is marked for publication, there will be a two-hour ‘cool-off’ period while it is held in Archie, during which a publication can be cancelled if necessary. During this time authors can sign the Licence for Publication forms.
Every 15 minutes Wiley will collect Cochrane Reviews marked for publication from Archie. From the release of the article to Wiley, it will take a maximum of two hours to process and publish the articles. Therefore, from the time Cochrane Reviews are released from Archie to Wiley, it will take a maximum of 2 hours and 15 minutes to appear in the CDSR.
If immediate publication is selected in Archie and authors complete the forms within 2 hours of marking for publication, it will take a maximum of 4 hours and 15 minutes for the Cochrane Review to be published.
Overview of the publication process
See also Publishing a review.