We welcome suggestions from users about terms it would be useful to add to the present list.




Cochrane's central web server for managing people, documents and processes.

Check in

Check a document in to Archie

Check out

Check a document out from Archie – typically to RevMan


The special Cochrane documents where Archie 'knows' the content, i.e., is able to display or edit it. This includes reviews and translations.

Document Roles

Roles assigned to individuals in relation to a specific document, e.g., 'Contact Editor' of a review


The term used for registered groups in The Cochrane Collaboration (e.g., Review Groups, Fields, Methods Groups, Cochrane Centres).

Group Roles

Roles assigned to individuals in Archie in relation to a specific Cochrane group, e.g., Author or Editor in a specific Review Group.


Non-Cochrane documents (e.g., Word, PDF, or Excel files), that can be stored and shared in Archie.

HTML format

Hyper Text Markup Language format. Can be read by web browsers and word processing packages.

Module text

Document providing information about a Cochrane group (contact information, history of the group, information on methods, etc.). Published in The Cochrane Library (from The Cochrane Library Home page, click the links to 'About Cochrane', then 'Cochrane Groups', then click the name of the Group whose module you want to read).


Feature in Archie that allows users to write, save, and delete Notes related to a particular person or review. Accessed via the Notes tab on the relevant Properties.


System of rules that govern what users can see and do in Archie. Based in part on the user's Group Role(s) and in part on Document Roles.

Primary Group

Cochrane group that a given person works most closely with, and which has permission to edit the person's contact details.


Every Group, Person, and Document (including reviews) in Archie has a Properties sheet which provides summary information about the resource in question. Information in the Properties is organized under separate tabs.

Public resources

Information in Archie that can be viewed without restriction by all registered users. Includes, most notably, titles of all draft and published reviews, and all contact information not explicitly marked as 'hidden'.

Read Phase

The Read Phase (Authoring vs. Editorial vs. Shared) applies to an individual version of a review and determines who can see that version on the History tab of the Review's Properties, read it in Archie, and compare it with other versions. In this context, 'Authoring' means that only people with the Document Roles Contact Person, Author, or Author Support can perform these tasks, while 'Editorial' gives these rights to individuals with all other Document Roles, including Contact Editor. 'Shared' versions can be accessed by people with both types of Document Roles.

Review Stages (Vacant Title, Registered Title, Protocol, Full Review)

  • Vacant Title: A topic or title that a Review Group hopes will become a review, but which has not yet been registered to a specific author or authors.
  • Registered Title: Indicates official acceptance of a review proposal by a Review Group.
  • Protocol: Describes the methods of a proposed Cochrane review. See the Cochrane Handbook for Systematic Reviews of Interventions (www.cochrane.org/resources/handbook/) for details on what sections are included in a Protocol.
  • Full Review: Final review stage.

Review Status (Active, Inactive, Withdrawn)

Relates to the potential or actual publication status of a review in The Cochrane Library:

  • Active: Review is currently published, or may be published in the future.
  • Inactive: Review was once published, but is no longer published. (Used mainly for Withdrawn Protocols, which can be marked as Inactive after the withdrawn version has been published for at least one Issue of The Cochrane Library.
  • Withdrawn: Review has been formally withdrawn from publication. The title of the review and the reason for withdrawal continue to be published in The Cochrane Library.

Topics List

List of topics defining a Review Group's scope


A specific version of a document. Note that, for reviews, a new version is created every time a review is checked out and back in to Archie.

Write Phase

The Write Phase of a review (Authoring vs. Editorial) determines who can edit the review (i.e., check it out to RevMan and back in to Archie). In this context, 'Authoring' means that only people with the Document Roles Contact Person, Author, or Author Support can edit the review, while 'Editorial' gives editing rights to individuals with all other Document Roles, including Contact Editor.